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This is a time of rapid growth for AIESEC US. In the past year we have increased our sponsorship of the J1 visa by more than 10% and we are looking to continue this growth at an even faster pace in the coming years. We are looking for an individual knowledgeable in J visa administration or immigration law that is interested in working with a mission-driven, entrepreneurial organization that is growing rapidly. I look forward to receiving your application.

Responsible Officer Job Description:

As the Responsible Officer for AIESEC US, Inc.'s J Exchange Program, you will administer all aspects of the program according to U.S. Department of State regulations. You will need to be thoroughly familiar with the Exchange Visitor Program regulations and the State Department's current Codebook and instructions for Responsible Officers. The regulations serve as the guide and instructions for program administration. Your role is to adhere to the regulations where they are specific, and use your best judgment where regulations are unclear or where formal policy does not exist. You will work with other staff members to develop and maintain processes and systems related to the J Exchange Program. There will also be an opportunity to develop competency and play a leadership role in managing visa processes for other countries.

Day to Day Responsibilities

  • Maintain 100% program compliance according to State Department regulations
  • Process DS-2019 paperwork for exchange visitors after review of all information provided by the exchange visitor and the associated company
  • Advise and assist exchange visitors with the processes related to the J visa including acquisition, maintaining status, extending programs, traveling abroad and reentering the US, etc.
  • Develop and publish AIESEC policies regarding our J program
  • Communicate with government agencies, including but not limited to: Reviewing, submitting, and following-up with the State Department on extensions, Preparing and submitting the Annual Report on our J program, Updating the government with changes to RO, ARO, or address of AIESEC US.


  • Start Date: ASAP
  • Knowledge of J visa law or immigration law (strongly preferred)
  • Detail oriented and well organized
  • Excellent time management
  • Excellent communication skills, written and verbal
  • Windows 95+, Office (Word & Excel), and Worldwide web
  • Customer focused
  • U.S. Citizen or Permanent Resident
Compensation/Benefits: Salary: $45,000 - $55,000 per year paid semi-monthly

Location: New York, NY

Health Benefits: General health coverage through Oxford Health Plans (provider subject to change) will be fully covered by AIESEC. Voluntary dental coverage is also currently available with a nominal monthly charge. Travel: Transportation and lodging for required travel will be covered by AIESEC US on an as-needed basis. The employee covers relocation costs to New York to begin the position.

Working Hours/Workload: Business hours are from 10am to 6pm but flexible with advanced notice as long as work requirements are completed. Weekends are normally free but you will be required to work some weekends on an as-needed basis. The work environment is often quite hectic, challenging, and entrepreneurial. Working long hours to complete assignments in time is often the norm.

Living Arrangements: If relocating to New York, you will be expected to find your own living arrangements, however we will assist you where possible in identifying different housing options.

Transportation: Because of the extensive public transportation system in New York, a car is not necessary for this position.

AIESEC UNITED STATES, INC. Responsible Officer Application
General Information
Full Name:
First Available Start Date:
Date of Birth:
Permanent Address:

Permanent Phone:
Current Address:
(if different from Permanent)

Current Phone:
Mobile Phone:
Email Address:
Curriculum Vitae or US Style Resume
Please attach your CV or US Style Resume including all relevant employment
and educational history (including date of graduation if applicable).
Languages Spoken
Language Proficiency Level

Additional/Relevant Skills: Please list any skills that you feel are relevant to this position that are not already detailed above or on your CV/Resume. Skill Comment

Position-Specific Questions Note: Please be as concise as possible and keep all responses to 1 page or less.

1. Please describe your qualifications for this position.

2. Discuss briefly your understanding of the J-1 visa and the Department of State.s Exchange Visitor Program. Include your interpretation of the program's purpose.

3. Most of the interactions with customers in this position take place on the phone. Please comment on any experience you have had working with customers on the phone. Do you feel you will have any difficulty building rapport with customers solely through phone conversations? What skills do you have that you think would allow you to be successful at this?