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< Back to current issue of Immigration Daily < Back to current issue of Immigrant's Weekly

[Federal Register: October 31, 2002 (Volume 67, Number 211)]
[Page 66441-66448]
From the Federal Register Online via GPO Access []



[Public Notice 4182]

The Office of Citizen Exchanges of the Bureau of Educational and 
Cultural Affairs Request for Grant Proposals (RFGPs): Eurasia 
Professional Exchanges and Training Program for Armenia, Azerbaijan, 
Belarus, Georgia, Kazakhstan, the Kyrgyz Republic, Moldova, Russia, 
Tajikistan, Turkmenistan, Ukraine and Uzbekistan

SUMMARY: The Office of Citizen Exchanges of the Bureau of Educational 
and Cultural Affairs (the Bureau) invites applicants to submit 
proposals that encourage the growth of democratic institutions in 
Armenia, Azerbaijan, Belarus, Georgia, Kazakhstan, Kyrgyz Republic, 
Moldova, Russia, Tajikistan, Turkmenistan, Ukraine, and Uzbekistan. 
U.S.-based public and private non-profit organizations meeting the 
provisions described in Internal Revenue code section 26 U.S.C. 
501(c)(3) may submit proposals that support international projects in 
the United States and overseas involving current or potential leaders.
    Interested applicants should read the complete Federal Register 
announcement before addressing inquiries to the Office of Citizen 
Exchanges or submitting proposals. Once the RFGP deadline has passed, 
Office of Citizen Exchanges staff may not discuss this competition with 
applicants until after the Bureau program and project review process 
has been completed.
    Announcement Name and Number: All correspondence with the Bureau 
concerning this RFGP should reference the ``Eurasia Professional 
Exchanges and Training Program'' and reference number: ECA/PE/C/EUR-03-
22. Please refer to title and number in all correspondence or telephone 
calls to the Office of Citizen Exchanges.

FOR FURTHER INFORMATION CONTACT: Interested organizations/institutions 
may contact the Office of Citizen Exchanges, Room 220, SA-44, U.S. 
Department of State, 301 4th Street, SW., Washington, DC 20547, 
Attention: Eurasia Professional Exchanges and Training Program, 
telephone number 202/205-3003, fax number 202/619-4350, or to request a Solicitation Package. The 
Solicitation Package contains detailed award criteria, required 

[[Page 66442]]

forms, specific budget instructions, and standard guidelines for 
proposal preparation.
    For specific inquiries, please contact Bureau program officers by 
phone: Henry Scott (202) 619-5327 (; Michael George 
(202) 619-5330 (; Brent Beemer (202) 401-6887 
( Please specify Henry Scott, Michael George or 
Brent Beemer on all other inquiries and correspondence.

To Download a Solicitation Package Via Internet

    The entire Solicitation Package may be downloaded from the Bureau's 
website at Please read all 
information before downloading the package.

General Program Guidelines

    Applicants should identify the local organizations and individuals 
in the counterpart country with whom they are proposing to collaborate 
and describe in detail previous cooperative programming and/or 
contacts. Specific information about the counterpart organizations' 
activities and accomplishments should be included in the section on 
Institutional Capacity. Proposals should contain letters of support 
tailored to the project being proposed from foreign-country partner 
    Exchanges and training programs supported by institutional grants 
from the Bureau should operate at two levels: They should enhance 
institutional partnerships, and they should offer practical information 
and experience to individuals and groups to assist them with their 
professional responsibilities. Strong proposals usually have the 
following characteristics:
    [sbull] A proven track record of working in the proposed issue area 
and country;
    [sbull] Experienced staff with language facility and a commitment 
by the staff to monitor projects locally to ensure implementation;
    [sbull] A clear, convincing plan showing how permanent results will 
be accomplished as a result of the activity funded by the grant; and
    [sbull] A follow-on plan that includes activities beyond the 
conclusion and scope of the Bureau grant.
    Proposal narratives should clearly demonstrate an organization's 
commitment to consult closely with the Public Affairs Section and when 
required other officers at the U.S. Embassy. Proposal narratives must 
confirm that all materials developed for the project will acknowledge 
Bureau funding for the program as well as a commitment to invite 
representatives of the Embassy and/or Consulate to participate in 
various program sessions/site visits. Please note that this will be a 
formal requirement in all final grant awards.

Suggested Program Designs

    Bureau-supported exchanges may include internships; study tours; 
short-term, non-technical experiential learning, extended and intensive 
workshops and seminars taking place in the United States or overseas. 
Examples of program activities include:
    1. A U.S.-based program that includes: orientation to program 
purposes and to U.S. society; study tour/site visits; professional 
internships/placements; interaction and dialogue; hands-on training; 
professional development; and action plan development. Proposals that 
include U.S.-based training will receive the highest priority.
    2. Capacity-building/training-of-trainer (TOT) workshops to help 
participants to identify priorities, create work plans, strengthen 
professional and volunteer skills, share their experience with 
committed people within each country, and become active in a practical 
and valuable way.
    3. Site visits by U.S. facilitators/experts to monitor projects in 
the region and to provide additional training and consultations as 
    Activities ineligible for support: The Office does not support 
proposals limited to conferences or seminars (i.e.), one to fourteen-
day programs with plenary sessions, main speakers, panels, and a 
passive audience). It will support conferences only when they are a 
small part of a larger project in duration that is receiving Bureau 
funding from this competition. The Office will only support workshops, 
seminars and training sessions that are an integral part of a larger 
project. No funding is available exclusively to send U.S. citizens to 
conferences or conference-type seminars overseas; nor is funding 
available for bringing foreign nationals to conferences or to routine 
professional association meetings in the United States.

Selection of Participants

    All grant proposals should clearly describe the type of persons who 
will participate in the program as well as the participant selection 
process. For programs that include U.S. internships, applicants should 
submit letters of support from host institutions. In the selection of 
foreign participants, the Bureau and U.S. Embassies retain the right to 
review all participant nominations and to accept or refuse participants 
recommended by grantee institutions. When American participants are 
selected, grantee institutions must provide their names and brief 
biographical data to the Office of Citizen Exchanges. Priority in two-
way exchange proposals will be given to foreign participants who have 
not previously traveled to the United States. (See section below on 
requirements for maintenance of and provision to the Bureau of data on 
participants and program activities.)
    Programs must comply with J-1 visa regulations. Please refer to 
Solicitation Package for further information.


    In general, evaluation should occur throughout the project. The 
evaluation should incorporate an assessment of the program from a 
variety of perspectives. Specifically, project assessment efforts will 
focus on: (a) Determining if objectives are being met or have been met, 
(b) identifying any unmet needs, and (c) assessing if the project has 
effectively identified resources, advocates, and financial support for 
the sustainability of future projects. Informal evaluation through 
discussions and other sources of feedback will be carried out 
throughout the duration of the project. Formal evaluation must be 
conducted at the end of each component, should measure the impact of 
the activities and should obtain participants' feedback on the program 
content and administration. A detailed evaluation will be conducted at 
the conclusion of the project and a report will be submitted to the 
Department of State Bureau of Educational and Cultural Affairs. When 
possible, the evaluation should be conducted by an independent 

Program Data Requirements

    Organizations awarded grants will be required to maintain specific 
data on program participants and activities in an electronically 
accessible database format that can be shared with the Bureau as 
required. As a minimum, the data must include the following:
    (1) Name, address, contact information and biographic sketch of all 
persons who travel internationally on funds provided by the grant or 
who benefit from the grant funding but do not travel.
    (2) Itineraries of international and domestic travel, providing 
dates of travel and cities in which any exchange experiences take 

[[Page 66443]]

Adherence to All Regulations Governing the J Visa

    The Bureau of Educational and Cultural Affairs is placing renewed 
emphasis on the secure and proper administration of Exchange Visitor (J 
visa) Programs and adherence by grantees and sponsors to all 
regulations governing the J visa. Therefore, proposals should 
demonstrate the applicant's capacity to meet all requirements governing 
the administration of Exchange Visitor Programs as set forth in 22 CFR 
6Z, including the oversight of Responsible Officers and Alternate 
Responsible Officers, screening and selection of program participants, 
provision of pre-arrival information and orientation to participants, 
monitoring of participants, proper maintenance and security of forms, 
record-keeping, reporting and other requirements. ECA will be 
responsible for issuing DS-2019 forms to participants in this program.
    A copy of the complete regulations governing the administration of 
Exchange Visitor (J) programs is available at http:// or from:
    United States Department of State, Office of Exchange Coordination 
and Designation, ECA/EC/ECD--SA-44, Room 734, 301 4th Street, SW., 
Washington, DC 20547, Telephone: (202) 401-9810, FAX: (202) 401-9809.

Program Information


    The Bureau welcomes proposals that respond directly to the themes 
and countries listed below. Given budgetary considerations, projects in 
countries and for themes other than those listed will not be eligible 
for consideration and will be ruled technically ineligible. The themes 
listed below are important to the Office of Citizen Exchanges, but no 
guarantee is made or implied that grants will be awarded in all 
    For this competition, single country projects only are eligible for 
support. In order to prevent duplication of effort, proposals should 
reflect an understanding of the work of international agencies so that 
projects complement--not duplicate--other assistance programs.
    Two-way exchanges will be given the highest priority. Applicants 
should carefully review the following recommendations for proposals in 
Eurasian countries.
    To be eligible for a grant award under this competition, the 
proposed professional training and exchange projects must address one 
of the following specific themes for single country projects. Multi-
country projects are not eligible for this competition.

Media Training (Armenia or Kazakhstan or Russia or Uzbekistan)
Prevention of Trafficking in Persons (Armenia or Azerbaijan or Belarus 
or Georgia or Kyrgyz Republic or Tajikistan)
Tolerance (Georgia or Russia)
Intellectual Property Rights (Russia)
Professional Association Building for Political Scientists and 
Economists (Ukraine)
Tourism and Economic Development (Moldova)
Religion in a Democracy (Kazakhstan)
Business Development (Turkmenistan)
Community and Local Government Relations (Armenia)
Public Health Awareness (Armenia)
Training in NGO Law Making (Turkmenistan)
Library Exchange (Kyrgyz Republic)

Professional Training for Media Professionals

Single Country Projects for Armenia or Kazakhstan or Russia or 

    The Bureau is interested in proposals from applicants who possess a 
thorough understanding of the current state and needs of the media in 
Armenia, Kazakhstan, Russia or Uzbekistan. Proposals should include in-
country and U.S.-based training activities for journalists and/or media 
outlet managers. When proposing U.S.-based training, the program should 
include relevant meetings with media experts and a hands-on internship 
training component at an appropriate media outlet. For internships, 
letters of support from media outlets willing to host participants 
should be provided, and the applicant should describe why these media 
establishments have been chosen. Internships may be developed for 
individuals or small groups consisting of not more than three persons. 
If the small group format is used, the internships must have a 
practical program component with hands-on experience. If participants 
who do not speak English are nominated for the U.S.-based program, the 
applicant must explain how the interpreting needs of those participants 
would be met. In-country activities may include workshops and seminars. 
These may be led by the participants themselves, or by U.S. trainers, 
or a combination of both. In addition to group events, training 
activities should take place throughout the grant period. Applicants 
should describe in detail these activities and how they will create and 
sustain long-term relationships between international participants and 
their home media outlets and their U.S. hosts. Such activities may 
include virtual mentoring and e-mail consultations between U.S.-based 
trainers/hosts and participants. Training should not duplicate the work 
done under recent or existing USG-sponsored programs, but should 
complement those efforts. Applicants should expect to work closely with 
the Public Affairs Sections of the U.S. embassies to coordinate all 
activities, including participant selection.
    Preference will be given to projects that do not exceed $150,000.

For Armenia

    Media training for Armenia should include a two-way exchange and 
offer hands-on internships in the U.S. that emphasize a commitment to 
objective reporting. Applicants should propose to include the 
Association of Investigative Journalists of Armenia (AIJA) (http://, in program activities.
    AIJA is a non-governmental organization whose goal is to provide 
assistance in the development of investigative journalism and freedom 
of speech in Armenia. Applicants should explain in detail activities 
and components that will create and sustain long-term relationships 
between Armenian participants and their home media outlets and their 
U.S. hosts.

For Kazakhstan or Uzbekistan

    Note: Requirements for proposals for Kazakhstan and Uzbekistan 
are the same, but applicants must submit single-country proposals 

    Media training projects for Kazakhstan or Uzbekistan should include 
a two-way exchange and should offer hands-on internships in the U.S. 
that emphasize methods of income generation, better fiscal management 
practices, and a commitment to objective reporting. Programs designed 
for Kazakhstan or Uzbekistan should also emphasize the role of media in 
reporting on minority and conflict issues. Applicants should explain in 
detail activities and components that will create and sustain long-term 
relationships between Kazakh or Uzbek participants and their home media 
outlets and their U.S. hosts.

For Russia

    The program should address one or more of the four issues 
identified by the Russian-American Media Entrepreneurship Dialogue. 
(For more information about this, please visit the site