[Federal Register: May 7, 2002 (Volume 67, Number 88)]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
DEPARTMENT OF STATE
[Public Notice 4012]
Bureau of Educational and Cultural Affairs Request for Grant
Proposals: Tibet Development, Professional and Cultural Exchange
SUMMARY: The Office of Citizen Exchanges of the Bureau of Educational
and Cultural Affairs announces an open competition for the Tibet
Development, Professional and Cultural Exchange Project. U.S.-based
public and private non-profit organizations meeting the provisions
described in Internal Revenue code section 26 USC 501 (c) (3) may
submit proposals that promote understanding between the people of the
United States and the people of the Tibetan ethnic group living in
China, through professional developmental, educational and cultural
Interested applicants should read the complete Federal Register
announcement before addressing inquiries to the Office of Citizen
Exchanges or submitting their proposals. Once the RFP deadline has
passed, the Office of Citizen Exchanges may not discuss this
competition in any way with applicants until after the Bureau program
and project review process has been completed.
Announcement Name and Number
All correspondence with the Bureau concerning this RFGP should
reference the Tibet Development, Professional and Cultural Exchange
Project and reference number: ECA/PE/C/WHAEAP-02-66. Please refer to
title and number in all correspondence or telephone calls to the Office
of Citizen Exchanges.
FOR FURTHER INFORMATION CONTACT: Interested organizations/institutions
must contact the Office of Citizen Exchanges, room 216, SA-44, U.S.
Department of State, 301 4th Street, SW., Washington, DC 20547,
telephone number 202/619-5326, fax number 202/260-0440, or
email@example.com to request a Solicitation Package. The
Solicitation Package contains detailed award criteria, required
application forms, specific budget instructions, and standard
guidelines for proposal preparation. Please specify Bureau Program
Officer, Raymond H. Harvey, on all other inquiries and correspondence.
To Download a Solicitation Package VIA Internet
The entire Solicitation Package may be downloaded from the Bureau's
website at http://exchanges.state.gov/education/RFGPs. Please read all
information before downloading.
The Office of Citizen Exchanges welcomes proposals that directly
respond to the following thematic areas. Preference will be given to
those proposals that incorporate two of the following themes in the
submission. Given budgetary limitations, projects for other themes will
not be eligible for consideration under the FY-2002 Tibet Development,
Professional and Cultural Exchange Project announcement.
Public Health Management
Projects submitted in response to this theme would be aimed at
engaging public health leaders to combat the debilitating health
problems ethnic Tibetans face in China, from malnutrition to fatal
pneumonia, tuberculosis and diarrhea. The program would focus on
developing and implementing appropriate public health policies, through
seminars, training programs (especially in the areas of inoculations,
child nutrition, midwifery, cataract surgery, or cleft palate repair)
and outreach to public and private health planners and practitioners,
to ensure the optimal welfare and economic viability of ethnic Tibetan
communities. (Formal medical education and dispensing of medications
are outside the purview of this theme and will not be accepted
activities for funding based on exchange guidelines.)
Sustainable Development and Eco-Tourism
Exchanges and development activities funded under this theme would
help American and ethnic Tibetan conservationists, tourism planners,
and economic development officials share their experience in managing
tourism resources and development projects, particularly in
ecologically fragile areas, and would contribute to better
understanding of conservation and concepts essential to responsible
economic development. Local community development projects are invited
in such areas as renewable energy, ecotourism, micro-credit, or poverty
alleviation projects, including farm technology, animal husbandry, or
agricultural marketing. Americans are in a good position to convey to
their Tibetan counterparts the importance of sustainable forestry
practices and sustainable harvesting of plant resources to short-term
and long-term economic prospects.
Proposals are sought which emphasize vocational training or
administration and development of vocational schools targeted towards
the practical needs of ethnic Tibetan communities. Successful projects
would help influence thinking among those responsible for economic
planning in rural and urban areas where Tibetans live. Discussion of
how to integrate education planning with economic development
initiatives, how to diversify revenue sources, and how to recruit,
train and retain strong faculty would all contribute towards dialogue
on vocational education, an issue important to both ethnic Tibetans and
Americans in a modern and changing economy.
Vocational education may include practical training of
entrepreneurs; development of Tibetan-language educational materials
(such as Tibetan-English teaching guides or Tibetan-language public
health education materials; or development of distance-learning
technology solutions for remote rural schools. English-language
training projects should focus on in situ training. (Projects seeking
funding to support the travel of ethnic Tibetans to the U.S. for
English language instruction are outside the purview of this theme and
will not be accepted activities for funding under this competition.)
Projects under this theme may focus on the skills ethnic Tibetans,
many of whom come from rural backgrounds with rudimentary economies,
need to function effectively in a modern economy (e.g. finance,
accounting, and language skills). Projects that explore ways that both
the government and the private sector can help promote entrepreneurship
in sustainable ways, including access to credit, ecologically conscious
tourism policies and investment, or English language training for trade
or tourism purposes will be favored. Programs that train budding
entrepreneurs and develop micro finance programs for them are welcome.
Projects under this theme are aimed to assist ethnic Tibetans in
preserving their cultural heritage through programs designed to reduce
the threat of pillage of irreplaceable cultural heritage, and to create
opportunities to develop long-term strategies for preserving cultural
property through training and conservation, museum development, and
public education. Projects might include supporting the preservation of
cultural sites; objects in a site, museum or similar institution; or
forms of traditional cultural expression. The proposals may encompass
topics such as museum needs, historic buildings, collections,
archaeological sites, rare manuscripts, traditional music and language.
The Office seeks proposals that provide professional experience and
where possible, exposure to American life and culture through
internships, workshops and other learning-sharing experiences hosted by
local institutions. The experiences also will provide Americans the
opportunity to learn about Tibetan culture and the social and economic
challenges Tibetans face today. While a portion of this funding will be
available for travel under these grants to support two-way exchanges,
the key aim is to train and assist ethnic Tibetans living in China.
Proposals only seeking funding for one-way travel, either Tibetans to
travel to the United States or U.S. project personnel to travel to
China must provide a clear explanation detailing the rationale for a
one-way exchange. Projects in the U.S. should not simply be academic in
nature; they should be designed to provide practical, hands-on
experience in U.S. public/private sector settings that may be adapted
to an individual's institution upon return home. Proposals may combine
elements of professional enrichment, job shadowing and internships
appropriate to the language ability and interests of the participants.
Applicants should identify the local organizations and individuals
in the counterpart country with whom they are proposing to collaborate
and describe in detail previous cooperative programming and/or
contacts. Specific information about the counterpart organizations'
activities and accomplishments is required and should be included in
the section on Institutional Capacity. All proposals must contain
letters of support specific to the project being proposed from all in-
country partner organizations.
Exchanges and training programs supported by the institutional
grants from the Bureau should operate at two levels: they should
enhance institutional partnerships, and they should offer practical
information to individuals and groups to assist them with their
professional responsibilities. Strong proposals usually have the
following characteristics: a strong existing partnership between a U.S.
organization and a dependable in-country institution with a track
record of successful project implementation; a proven track record of
working in the proposed issue area; cost-sharing from U.S. and/or in-
country sources; experienced staff with language facility and a
commitment by the staff to monitor projects locally to improve
accountability; a clear, convincing plan showing how permanent results
will be accomplished as a result of the activity funded by the grant;
and a follow-on plan beyond the scope of the Bureau grant. The Bureau
would like to see tangible forms of time and money contributed to the
project by the prospective grantee institution, as well as funding from
third party sources.
Proposals must demonstrate an organization's willingness to consult
closely with the Public Affairs Section and other officers at the U.S.
Embassy in Beijing and at the U.S. Consulate in Chengdu. Proposal
narratives should confirm that all materials developed for the project
must acknowledge USG funding for the program as well as intention to
invite representatives of the Embassy and/or Consulate to participate
in various program sessions/site visits. Please note that this
requirement will be included in the grant document.
Selection of Participants
All grant proposals should clearly describe the type of persons who
will participate in the program as well as the process by which
participants will be selected. It is recommended that for programs
including U.S. internships, grant applicants submit letters tentatively
committing host institutions to support the internships. In the
selection of Tibetan participants, the Department, the U.S. Embassy in
Beijing and the U.S. Consulate in Chengdu retain the right to review
all participant nominations and to accept or refuse participants
recommended by grantee institutions. The grantee institution will also
provide the names of American participants and brief (two pages)
biographical data on each American participant to the Office of Citizen
Exchanges for information purposes. Priority in two-way exchange
proposals will be given to foreign participants who have not previously
traveled to the United States.
Programs must comply with J-1 visa regulations. Please refer to
Solicitation Package for further information.
Grants awarded to eligible organizations with less than four years
of experience in conducting international development or exchange
programs will be limited to $60,000. Applicants must submit a
comprehensive budget for the entire program. Grant awards will range
from $175,000 to $250,000. There must be a summary budget as well as
breakdowns reflecting both administrative and program budgets.
Applicants may provide separate sub-budgets for each program component,
phase, location, or activity to provide clarification.
The following project costs are eligible for consideration for
1. Travel costs. International and domestic airfares; visas;
transit costs; ground transportation costs. Please note that all air
travel must be in compliance with the Fly America Act. There is no
charge for J-1 visas for participants in Bureau sponsored programs.
Please note that Tibetan participants may not travel to the U.S.
primarily for English language instruction.
2. Per Diem. For the U.S. program, organizations have the option of
using a flat $160/day for program participants or the published U.S.
Federal per diem rates for individual American cities. For activities
outside the U.S., the published Federal per diem rates must be used.
Note: U.S. escorting staff must use the published Federal per diem
rates, not the flat rate. Per diem rates may be accessed at http://
3. Interpreters: If needed, interpreters for the U.S. program are
available through the U.S. Department of State Language Services
Division. Typically, a pair of simultaneous interpreters is
provided for every four visitors who need interpretation. Bureau grants
do not pay for foreign interpreters to accompany delegations from their
home country. Grant proposal budgets should contain a flat $160/day per
diem for each Department of State interpreter, as well as home-program-
home air transportation of $400 per interpreter plus any U.S. travel
expenses during the program. Salary expenses are covered centrally and
should not be part of an applicant's proposed budget. Locally arranged
interpreters with adequate skills and experience may be used by the
grantee in lieu of State Department interpreters, with the same 1:4
interpreter to participant ratio. Costs associated with using their
services may not exceed rates for U.S. Department of State
4. Book and cultural allowance: Foreign participants are entitled
to and escorts are reimbursed a one-time cultural allowance of $150 per
person, plus a participant book allowance of $50. U.S. program staff
members are not eligible to receive these benefits.
5. Consultants. Consultants may be used to provide specialized
expertise, design or manage development projects or to make
presentations. Honoraria generally do not exceed $250 per day.
Subcontracting organizations may also be used, in which case the
written agreement between the prospective grantee and subcontractor
should be included in the proposal. Subcontracts should be itemized in
6. Room rental. Room rental may not exceed $250 per day.
7. Materials development. Proposals may contain costs to purchase,
develop, and translate materials for participants.
8. Equipment. Proposals may contain limited costs to purchase
equipment crucial to the success of the program, such as computers, fax
machines and copy machines. However, equipment costs must be kept to a
minimum, and costs for furniture are not allowed.
9. Working Meal. The grant budget may provide for only one working
meal during the program. Per capita costs may not exceed $5-8 for a
lunch and $14-20 for a dinner, excluding room rental. The number of
invited guests may not exceed participants by more than a factor of
two-to-one. Interpreters must be included as participants.
10. Return travel allowance. A return travel allowance of $70 for
each foreign participant may be included in the budget. This may be
used for incidental expenses incurred during international travel.
11. Health Insurance. Foreign participants will be covered under
the terms of a U.S. Department of State-sponsored health insurance
policy. The premium is paid by the U.S. Department of State directly to
the insurance company. Applicants are permitted to included costs for
travel insurance for U.S. participants in the budget.
12. Administrative Costs. Costs necessary for the effective
administration of the program may include salaries for grant
organization employees, benefits, and other direct or indirect costs
per detailed instructions in the Solicitation Package.
Please refer to the Solicitation Package for complete budget
guidelines and formatting instructions.
Deadline for Proposals
All proposal copies must be received at the Bureau of Educational
and Cultural Affairs by 5 p.m. Washington, D.C. time on Friday, June
14, 2002. Faxed documents will not be accepted at any time. Documents
postmarked the due date but received on a later date will not be
accepted. Each applicant must ensure that the proposals are received by
the above deadline.
Applicants must follow all instructions in the Solicitation
Package. The original and 12 copies of the application should be sent
to: U.S. Department of State, SA-44, Bureau of Educational and Cultural
Affairs, Ref.: ECA/PE/C/WHAEAP-02-66, Program Management, ECA/EX/PM,
Room 534, 301 4th Street, SW., Washington, DC 20547.
Applicants must also submit the ``Executive Summary'' and
``Proposal Narrative'' sections of the proposal on a 3.5" diskette,
formatted for DOS. These documents must be provided in ASCII text (DOS)
format with a maximum line length of 65 characters. The Bureau will
transmit these files electronically to the Public Affairs section at
the U.S. Embassy for its review, with the goal of reducing the time it
takes to get embassy comments for the Bureau's grants review process.
Diversity, Freedom and Democracy Guidelines
Pursuant to the Bureau's authorizing legislation, programs must
maintain a non-political character and should be balanced and
representative of the diversity of American political, social, and
cultural life. ``Diversity'' should be interpreted in the broadest
sense and encompass differences including, but not limited to
ethnicity, race, gender, religion, geographic location, socio-economic
status, and physical challenges. Applicants are strongly encouraged to
adhere to the advancement of this principle both in program
administration and in program content. Please refer to the review
criteria under the `Support for Diversity' section for specific
suggestions on incorporating diversity into the total proposal. Public
Law 104-319 provides that ``in carrying out programs of educational and
cultural exchange in countries whose people do not fully enjoy freedom
and democracy,'' the Bureau ``shall take appropriate steps to provide
opportunities for participation in such programs to human rights and
democracy leaders of such countries.'' Public Law 106-113 requires that
the governments of the countries described above do not have
inappropriate influence in the selection process. Proposals should
reflect advancement of these goals in their program contents, to the
full extent deemed feasible.
Proposals will be deemed ineligible if they do not fully adhere to
the guidelines stated herein and in the Solicitation Package. The
program office, the Public Diplomacy section and other elements at the
U.S. Embassy in Beijing, and officials at the U.S. Consulate in
Chengdu, will review all eligible proposals. Eligible proposals will be
subject to compliance with Federal and Bureau regulations and
guidelines and forwarded to Bureau grant panels for advisory review.
Proposals may also be reviewed by the Office of the Legal Adviser or by
other Department elements. Final funding decisions are at the
discretion of the Department of State's Assistant Secretary for
Educational and Cultural Affairs. Final technical authority for grants
resides with the Bureau's Grants Officer.
Technically eligible applications will be competitively reviewed
according to the criteria stated below. These criteria are not rank
ordered and all carry equal weight in the proposal evaluation:
1. Quality of the program idea: Proposals should exhibit
originality, substance, precision, and relevance to the Bureau's
2. Program planning: Detailed agenda and relevant work plan should
demonstrate substantive undertakings and logistical capacity. Agenda
and plan should adhere to the program overview and guidelines described
3. Ability to achieve program objectives: Objectives should be
reasonable, feasible, and flexible. Proposals should clearly
demonstrate how the institution will meet the program's objectives and
4. Multiplier effect/impact: Proposed programs should strengthen
mutual understanding, including maximum sharing of information and
establishment of long-term institutional and individual linkages.
5. Support of Diversity: Proposals should demonstrate substantive
support of the Bureau's policy on diversity. Achievable and relevant
features should be cited in both program administration (selection of
participants, program venue and program evaluation) and program content
(orientation and wrap-up sessions, program meetings, resource materials
and follow-up activities).
6. Institutional Capacity: Proposed personnel and institutional
resources should be adequate and appropriate to achieve the program or
project's goals. For technical projects, foreign experts and their
local partners will be required to have the necessary education,
training and experience for the work to be undertaken, in addition to
language skills where applicable.
7. Institution's Record/Ability: Proposals should demonstrate an
institutional record of successful development or exchange programs,
including responsible fiscal management and full compliance with all
reporting requirements for past Bureau grants as determined by Bureau
Grant Staff. The Bureau will consider the past performance of prior
recipients and the demonstrated potential of new applicants. Applicants
should have a multiyear track record of successful work in Tibetan
regions of China or other remote parts of Asia.
8. Follow-on Activities: Proposals should provide a plan for
continued follow-on activity (without Bureau support) ensuring that
Bureau supported programs are not isolated events.
9. Project Evaluation: Proposals should include a plan to evaluate
the activity's success, both as the activities unfold and at the end of
the program. A draft survey questionnaire or other technique plus
description of a methodology to use to link outcomes to original
project objectives should be included with the application.
10. Cost-effectiveness: The overhead and administrative components
of the proposal, including salaries and honoraria, should be kept as
low as possible. All other items should be necessary and appropriate.
11. Cost-sharing: Proposals should maximize cost sharing through
other private sector support as well as institutional direct funding
Overall grant making authority for this program is contained in the
Mutual Educational and Cultural Exchange Act of 1961, Public Law 87-
256, as amended, also known as the Fulbright-Hays Act. The purpose of
the Act is ``to enable the Government of the United States to increase
mutual understanding between the people of the United States and the
people of other countries * * *; to strengthen the ties which unite us
with other nations by demonstrating the educational and cultural
interests, developments, and achievements of the people of the United
States and other nations * * * and thus to assist in the development of
friendly, sympathetic and peaceful relations between the United States
and the other countries of the world.'' The funding authority for the
program above is provided through The Conference Report on the FY-2001
Consolidated Appropriation Act that mandated support for 2001 Tibet
Professional and Cultural Exchange Project.
The terms and conditions published in this RFGP are binding and may
not be modified by any Bureau representative. Explanatory information
provided by the Bureau that contradicts published language will not be
binding. Issuance of the RFGP does not constitute an award commitment
on the part of the Government. The Bureau reserves the right to reduce,
revise, or increase proposal budgets in accordance with the needs of
the program and the availability of funds. Awards made will be subject
to periodic reporting and evaluation requirements.
Final awards cannot be made until funds have been appropriated by
Congress, allocated and committed through internal Bureau procedures.
Dated: April 28, 2002.
Rick A. Ruth,
Principal Deputy Assistant Secretary, Bureau of Educational and
Cultural Affairs, Department of State.
[FR Doc. 02-11274 Filed 5-6-02; 8:45 am]
BILLING CODE 4710-05-P
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