[Federal Register: February 7, 2002 (Volume 67, Number 26)]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
DEPARTMENT OF STATE
[Public Notice 3906]
Bureau of Educational and Cultural Affairs Request for
GrantProposals: United States--East Timor Scholarship Program
SUMMARY: The Office of Academic Exchange Programs of the Bureau of
Educational and Cultural Affairs announces an open competition for the
United States--East Timor Scholarship Program (formerly the East Timor
Scholarship Program). Public and private non-profit organizations
meeting the provisions described in Internal
Revenue Code section 26 USC 501(c)(3) may submit proposals to provide
administrative and support services for the United States--East
TimorScholarship Program (USET).
Overview: In response to Public Law 103-236, which directed the
Bureau of Educational and Cultural Affairs (ECA) to provide
scholarships for East Timorese students, ECA created an East Timor
scholarship program in Fiscal Year (FY) 1999.As East Timor makes the
transition to independence and democratic government, it is essential
to develop the human resource capacity of the East Timorese people,
especially in fields such as agricultural science, business,
communication, economics, education, environmental science,
international relations, political science, and psychology.The goal of
the scholarship program is to identify and support undergraduate level
study at accredited higher education institutions in the United States
for a select cadre of academically talented East Timorese who are
expected to assume future leadership roles in East Timor's development.
Guidelines: Program administration activities should cover the time
period June 1, 2002 through December 31, 2005. The projected grantee
caseload is expected to be up to five (5) new students to begin U.S.
English language training in January 2003. USET scholarships are
offered for the final two years of undergraduate level study in
designated fields, with the provision of pre-academic training
depending on participant academic readiness and English-language
abilities. Program design should either assume placement of all
grantees at a single academic institution or propose an alternative
structure in order to foster grantee cohesion and build USET program
identity. The successful applicant will have responsibility for program
administration, which involves performance of services in the following
broad categories: Program Planning and Management; Recruitment and
Selection; Placement; Orientations; Supervision and Support Services;
Special Programs Management; Fiscal Management and Budgeting Services;
and Program Projection, Reporting and Evaluation Services. Applicants
for this award should submit a program proposal with yearly budget
projections for the full duration of the award. Programs must comply
with J-1 visa regulations. Please refer to the Solicitation Package for
The Bureau anticipates awarding one grant up to $500,000 to support
program and administrative costs required to implement this program.
The Bureau encourages applicants to provide maximum levels of cost
sharing and funding from private sources in support of its programs.
Proposals whose administrative costs are 20% or less of the total
requested from ECA will be deemed more competitive.
Applicants must submit a comprehensive budget for the entire
program. There must be a summary budget as well as breakdowns
reflecting both administrative and program budgets. Applicants may
provide separate sub-budgets for each program component, phase,
location, or activity to provide clarification.
Please refer to the Solicitation Package for complete budget
guidelines and formatting instructions.
Announcement Title and Number: All correspondence with the Bureau
concerning this RFGP should reference the UnitedStates--East Timor
Scholarship Program and numberECA/A/E/EAP-02-USET.
FOR FURTHER INFORMATION CONTACT: Matt McMahon, Office of Academic
Exchange Programs,ECA/A/E/EAP, Room 208, United States Department of
State,301 4th Street, S.W., Washington, DC 20547, phone:(202) 619-4148,
fax: (202) 401-1728, e-mail: email@example.com to request a
Solicitation Package. TheSolicitation Package contains detailed award
criteria, required application forms, specific budget instructions, and
standard guidelines for proposal preparation. Please specify Program
Officer Matt McMahon on all inquiries and correspondence.
Please read the complete Federal Register announcement before
sending inquiries or submitting proposals. Once the RFGP deadline has
passed, Bureau staff may not discuss this competition with applicants
until the proposal review process has been completed.
To Download a Solicitation Package Via Internet
The entire Solicitation Package may be downloaded from the Bureau's
website at http://exchanges.state.gov/education/RFGPs. Please read all
information before downloading.
Deadline for Proposals
All proposal copies must be received at the Bureau of Educational
and Cultural Affairs by 5 p.m. Washington, D.C. time on April 4, 2002.
Faxed documents will not be accepted at any time. Documents postmarked
the due date but received on a later date will not be accepted. Each
applicant must ensure that the proposals are received by the above
Applicants must follow all instructions in the Solicitation
Package. The original and seven (7) copies of the application should be
sent to:U.S. Department of State,SA-44,Bureau of Educational and
Cultural Affairs,Ref.: ECA/A/E/EAP-02-USET,Program Management, ECA/EX/
PM, Room 534,301 4th Street, SW.,Washington, D.C. 20547.
Applicants must also submit the ``Executive Summary'' and
``Proposal Narrative'' sections of the proposal on a 3.5''
diskette, formatted for DOS. These documents must be provided in ASCII
text (DOS) format with a maximum line length of 65 characters.
Diversity, Freedom and Democracy Guidelines
Pursuant to the Bureau's authorizing legislation, programs must
maintain a non-political character and should be balanced and
representative of the diversity of American political, social, and
cultural life. ``Diversity'' should be interpreted in the broadest
sense and encompass differences including, but not limited to
ethnicity, race, gender, religion, geographic location, socio-economic
status, and physical challenges. Applicants are strongly encouraged to
adhere to the advancement of this principle both in program
administration and in program content. Please refer to the review
criteria under the 'Support for Diversity' section for specific
suggestions on incorporating diversity into the total proposal. Public
Law 104-319 provides that ``in carrying out programs of educational and
cultural exchange in countries whose people do not fully enjoy freedom
and democracy,'' the Bureau ``shall take appropriate steps to provide
opportunities for participation in such programs to human rights and
democracy leaders of such countries.''Public Law 106--113 requires that
the governments of the countries described above do not have
inappropriate influence in the selection process. Proposals should
reflect advancement of these goals in their program contents, to the
full extent deemed feasible.
The Bureau will acknowledge receipt of all proposals and will
review them for technical eligibility. Proposals will be deemed
ineligible if they do not fully adhere to the guidelines stated herein
and in the Solicitation Package.All eligible proposals will be reviewed
by the program office, as well as the appropriate Public Diplomacy
Section overseas. Eligible proposals will be subject to compliance with
Federal and Bureau regulations and guidelines and forwarded to Bureau
grant panels for advisory review.Proposals may also be reviewed by the
Office of the LegalAdviser or by other Department elements. Final
funding decisions are at the discretion of the Department of
State'sAssistant Secretary for Educational and Cultural Affairs.Final
technical authority for assistance awards resides with the Bureau's
Technically eligible applications will be competitively reviewed
according to the criteria stated below. These criteria are not rank
ordered and all carry equal weight in the proposal evaluation:
1. Quality of the program idea: Proposals should exhibit
originality, substance, precision, and relevance to the Bureau's
2. Program planning: Detailed agenda and relevant work plan should
demonstrate substantive undertakings and logistical capacity. Agenda
and plan should adhere to the program overview and guidelines described
3. Ability to achieve program objectives: Objectives should be
reasonable, feasible, and flexible. Proposals should clearly
demonstrate how the institution will meet the program's objectives and
4. Multiplier effect/impact: Proposed programs should strengthen
long-term mutual understanding, including maximum sharing of
information and establishment of long-term institutional and individual
5. Support of Diversity: Proposals should demonstrate substantive
support of the Bureau's policy on diversity.Achievable and relevant
features should be cited in both program administration (selection of
participants, program venue and program evaluation) and program
content(orientation and wrap-up sessions, program meetings, resource
materials and follow-up activities).
6. Institutional Capacity: Proposed personnel and institutional
resources should be adequate and appropriate to achieve the program or
7. Institution's Record/Ability: Proposals should demonstrate an
institutional record of successful exchange programs, including
responsible fiscal management and full compliance with all reporting
requirements for past Bureau grants as determined by Bureau Grant
Staff. The Bureau will consider the past performance of prior
recipients and the demonstrated potential of new applicants.
8. Follow-on Activities: Proposals should provide a plan for
continued follow-on activity (without Bureau support) ensuring that
Bureau supported programs are not isolated events.
9. Project Evaluation: Proposals should include a plan to evaluate
the activity's success, both as the activities unfold and at the end of
the program. A draft survey questionnaire or other technique plus
description of a methodology used to link outcomes to original project
objectives is recommended. Successful applicants will be expected to
submit intermediate reports after each project component is concluded
or quarterly, whichever is less frequent.
10. Cost-effectiveness: The overhead and administrative components
of the proposal, including salaries and honoraria, should be kept as
low as possible. All other items should be necessary and appropriate.
Proposals whose administrative costs are 20% or less of the total
requested from ECA will be deemed more competitive.
11. Cost-sharing: Proposals should maximize cost-sharing through
other private sector support as well as institutional direct funding
Overall grant making authority for this program is contained in
Public Law 103-236. The purpose of the legislation is to make available
scholarships for qualified East Timorese students to study at U.S.
colleges and universities. The funding authority for the United
States--East TimorScholarship Program is provided through legislation.
The terms and conditions published in this RFGP are binding and may
not be modified by any Bureau representative.Explanatory information
provided by the Bureau that contradicts published language will not be
binding.Issuance of the RFGP does not constitute an award commitment on
the part of the Government. The Bureau reserves the right to reduce,
revise, or increase proposal budgets in accordance with the needs of
the program and the availability of funds. Awards made will be subject
to periodic reporting and evaluation requirements.
Final awards cannot be made until funds have been appropriated by
Congress, allocated and committed through internal Bureau procedures.
Dated: January 29, 2002.
Patricia S. Harrison,
Assistant Secretary for Educational and Cultural Affairs, U.S.
Department of State.
[FR Doc. 02-3007 Filed 2-6-02; 8:45 am]
BILLING CODE 4710-05-P
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