[Federal Register: January 31, 2002 (Volume 67, Number 21)]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
DEPARTMENT OF STATE
[Public Notice 3901]
Bureau of Educational and Cultural Affairs Request for Grant
Proposals: International Sports Programming Initiative
SUMMARY: The Office of Citizen Exchanges of the Bureau of Educational
and Cultural Affairs announces an open competition for International
Sports Programming Initiative. Public and private non-profit
organizations meeting the provisions described in Internal Revenue Code
26 U.S.C. 501(c)(3) may submit proposals to discuss approaches designed
to enhance and improve the infrastructure of youth sports programs in
selected countries in Africa, South Asia, Central Asia, South East Asia
and the Near East.
The Office of Citizen Exchanges welcomes proposals that directly
respond to the following thematic areas. Given budgetary limitations,
projects for other themes will not be eligible for consideration under
the FY-2002 Sports Program Initiative.
Training Sports Coaches
The World Summit on Physical Education (Berlin, 1999) stated that a
``quality physical education helps children to develop the patterns of
interest in physical activity, which are essential for healthy
development and which lay the foundation for healthy, adult
lifestyles.'' Coaches are critical to the accomplishment of this goal.
A coach not only needs to be qualified to provide the technical
assistance required by young athletes to improve, but must also
understand how to aid a young person to discover how success in
athletics can be translated into achievement in the development of life
skills and in the classroom. Projects submitted in response to this
theme would be aimed at aiding youth, secondary school and university
coaches in the target countries in the development and implementation
of appropriate training methodologies,
through seminars and outreach. The goal is to ensure the optimal
technical proficiency among the coaches participating in the program
while also emphasizing the role sports can play in the long-term
economic well being of youth.
Youth Sports Management Exchange
Exchanges funded under this theme would help American and foreign
youth sport coaches, adult sponsors, and sports associations officials
share their experience in managing and organizing youth sports
activities, particularly in financially challenging circumstances, and
would contribute to better understanding of role of sports as an
significant factor in educational success. Americans are in a good
position to convey to the foreign counterparts the importance of
linking success in sports to educational achievement and how these two
factors can contribute to short-term and long-term economic prospects.
Youth With Disability
Exchanges supported by this theme are designed to promote and
sponsor sports, recreation, fitness and leisure events for children and
adults with physical disabilities. Project goals include improving the
quality of life for people with disabilities by providing affordable
inclusive sports and recreational experiences that build self-esteem
and confidence, enhancing active participation in community life and
making a significant contribution to the physical and psychological
health of people with disabilities. Physically and developmentally
challenged individuals will be fully included in the sports and
recreation opportunities in our communities.
Sports and Health
Projects funded under this category will focus on effective and
practical ways to use sport personalities and sports health
professionals to increase awareness among young people of the
importance of following a healthy life style to reduce illness, prevent
injuries and speed the rehabilitation and recovery. Emphasis will be on
the responsibility of the broader community to support healthy
behavior. The project goals are to promote and integrate scientific
research, education, and practical applications of sports medicine and
exercise science to maintain and enhance physical performance, fitness,
health, and quality of life. (Actual medical training and dispensing of
medications are outside the purview of this theme.)
The Office seeks proposals that provide professional experience and
exposure to American life and culture through internships, workshops
and other learning-sharing experiences hosted by local institutions.
The experiences also will provide Americans the opportunity to learn
about culture and the social and economic challenges young athletes
face today. Travel under these grants should provide for a two-way
exchange. Projects should not simply focus on athletic training; they
should be designed to provide practical, hands-on experience in U.S.
public/private sector settings that may be adapted to an individual's
institution upon return home. Proposals may combine elements of
professional enrichment, job shadowing and internships appropriate to
the language ability and interests of the participants.
Applicants must identify the local organizations and/or individuals
in the counterpart country with whom they are proposing to collaborate
and describe in detail previous cooperative programming and/or
contacts. Specific information about the counterpart organizations'
activities and accomplishments should be included in the section on
Exchanges and training programs supported by the institutional
grants from the Bureau should operate at two levels: they should
enhance institutional partnerships, and they should offer practical
information to individuals and groups to assist them with their
professional responsibilities. Strong proposals usually have the
following characteristics: A strong existing partnership between a U.S.
organization and an in-country institution or the potential to develop
such a linkage; a proven track record of working in the proposed field;
cost-sharing from U.S. and/or in-country sources; experienced staff
with language facility; a clear, convincing plan showing how permanent
results will be accomplished as a result of the activity funded by the
grant; and a follow-on plan beyond the scope of the Bureau grant. The
Bureau would like to see tangible forms of time and money contributed
to the project by the prospective grantee institution, as well as
funding from third party sources.
Programs must comply with J-1 visa regulations. Please refer to
Solicitation Package for further information.
Selection of Participants
All grant proposals should clearly describe the type of persons who
will participate in the program as well as the process by which
participants will be selected. It is recommended that programs in
support of U.S. internships include letters tentatively committing host
institutions to support the internships. In the selection of foreign
participants, the Bureau and U.S. Embassies abroad retain the right to
review all participant nominations and to accept or deny participants
recommended by grantee institutions. However, grantee institutions
should describe in detail the recruitment and selection process they
recommend. The grantee institution will also provide the names of
American participants and brief (two pages) biographical data on each
American participant to the Office of Citizen Exchanges for information
purposes. Priority will be given to foreign participants who have not
previously traveled to the United States.
The Bureau has an overall budget of $400,000 for this competition.
Grants awarded to eligible organizations with less than four years of
experience in conducting international exchange programs will be
limited to $60,000. The Bureau has set a ceiling of $135,000 for
proposals funded under this competition. The Bureau encourages
applicants to provide maximum levels of cost sharing and funding from
private sources in support of its programs.
Applicants must submit a comprehensive budget for the entire
program. Grant awards may not exceed $135,000. There must be a summary
budget as well as breakdowns reflecting both administrative and program
budgets. Applicants may provide separate sub-budgets for each program
component, phase, location, or activity to provide clarification.
Allowable costs for the program include the following:
(1) All Participant Expenses (foreign and American).
(2) Other Program Expenses as needed and justified.
(3) Administrative Expenses including indirect costs.
Please refer to the Solicitation Package for complete budget
guidelines and formatting instructions.
Announcement Title and Number
All correspondence with the Bureau concerning this RFGP should
reference the above title ``Sports Programming Initiative'' and
reference number ECA/PE/C-02-55.
FOR FURTHER INFORMATION CONTACT: Please contact the Office of Citizen
Exchanges, Room 224, U.S. Department of State, 301 4th Street, SW.,
Washington, DC 20547, telephone number 202/619-5326, fax number 202/
260-0440, or firstname.lastname@example.org to request a Solicitation Package.
The Solicitation Package contains detailed award criteria, required
application forms, specific budget instructions, and standard
guidelines for proposal preparation. Please specify Bureau Program
Raymond H. Harvey on all other inquiries and correspondence.
Please read the complete Federal Register announcement before
sending inquiries or submitting proposals. Once the RFGP deadline has
passed, Bureau staff may not discuss this competition with applicants
until the proposal review process has been completed.
To Download a Solicitation Package Via Internet
The entire Solicitation Package may be downloaded from the Bureau's
Web site at http://exchanges.state.gov/education/RFGPs. Please read all
information before downloading.
Deadline for Proposals
All proposal copies must be received at the Bureau of Educational
and Cultural Affairs by 5 p.m. Washington, DC time on Friday, April 19,
2002. Faxed documents will not be accepted at any time. Documents
postmarked the due date but received on a later date will not be
accepted. Each applicant must ensure that the proposals are received by
the above deadline.
Applicants must follow all instructions in the Solicitation
Package. The original and ten copies of the application should be sent
to: U.S. Department of State, SA-44, Bureau of Educational and Cultural
Affairs, Ref.: ECA/PE/C-02-55, Program Management, ECA/EX/PM, Room 534,
301 4th Street, SW, Washington, DC 20547.
Applicants must also submit the ``Executive Summary'' and
``Proposal Narrative'' sections of the proposal on a 3.5'' diskette,
formatted for DOS. These documents must be provided in ASCII text (DOS)
format with a maximum line length of 65 characters. The Bureau will
transmit these files electronically to the Public Affairs section at
the US Embassy for its review, with the goal of reducing the time it
takes to get embassy comments for the Bureau's grants review process.
Diversity, Freedom and Democracy Guidelines
Pursuant to the Bureau's authorizing legislation, programs must
maintain a non-political character and should be balanced and
representative of the diversity of American political, social, and
cultural life. ``Diversity'' should be interpreted in the broadest
sense and encompass differences including, but not limited to
ethnicity, race, gender, religion, geographic location, socio-economic
status, and physical challenges. Applicants are strongly encouraged to
adhere to the advancement of this principle both in program
administration and in program content. Please refer to the review
criteria under the ``Support for Diversity'' section for specific
suggestions on incorporating diversity into the total proposal. Public
Law 104-319 provides that ``in carrying out programs of educational and
cultural exchange in countries whose people do not fully enjoy freedom
and democracy,'' the Bureau ``shall take appropriate steps to provide
opportunities for participation in such programs to human rights and
democracy leaders of such countries.'' Public Law 106-113 requires that
the governments of the countries described above do not have
inappropriate influence in the selection process. Proposals should
reflect advancement of these goals in their program contents, to the
full extent deemed feasible.
The Bureau will acknowledge receipt of all proposals and will
review them for technical eligibility. Proposals will be deemed
ineligible if they do not fully adhere to the guidelines stated herein
and in the Solicitation Package. The Program Office and the Public
Diplomacy section overseas will review all eligible proposals. Eligible
proposals will be subject to compliance with Federal and Bureau
regulations and guidelines and forwarded to Bureau grant panels for
advisory review. Proposals may also be reviewed by the Office of the
Legal Adviser or by other Department elements. Final funding decisions
are at the discretion of the Department of State's Assistant Secretary
for Educational and Cultural Affairs. Final technical authority for
assistance awards resides with the Bureau's Grants Officer.
Technically eligible applications will be competitively reviewed
according to the criteria stated below. These criteria are not rank
ordered and all carry equal weight in the proposal evaluation:
1. Quality of the program idea: Proposals should exhibit
originality, substance, precision, and relevance to the Bureau's
2. Program planning: Detailed agenda and relevant work plan should
demonstrate substantive undertakings and logistical capacity. Agenda
and plan should adhere to the program overview and guidelines described
3. Ability to achieve program objectives: Objectives should be
reasonable, feasible, and flexible. Proposals should clearly
demonstrate how the institution will meet the program's objectives and
4. Multiplier effect/impact: Proposed programs should strengthen
long-term mutual understanding, including maximum sharing of
information and establishment of long-term institutional and individual
5. Support of Diversity: Proposals should demonstrate substantive
support of the Bureau's policy on diversity. Achievable and relevant
features should be cited in both program administration (selection of
participants, program venue and program evaluation) and program content
(orientation and wrap-up sessions, program meetings, resource materials
and follow-up activities).
6. Institutional Capacity: Proposed personnel and institutional
resources should be adequate and appropriate to achieve the program or
7. Institution's Record/Ability: Proposals should demonstrate an
institutional record of successful exchange programs, including
responsible fiscal management and full compliance with all reporting
requirements for past Bureau grants as determined by Bureau Grant
Staff. The Bureau will consider the past performance of prior
recipients and the demonstrated potential of new applicants.
8. Follow-on Activities: Proposals should provide a plan for
continued follow-on activity (without Bureau support) ensuring that
Bureau supported programs are not isolated events.
9. Project Evaluation: Proposals should include a plan to evaluate
the activity's success, both as the activities unfold and at the end of
the program. A draft survey questionnaire or other technique plus
description of a methodology to be used to link outcomes to original
project objectives is recommended. Intermediate reports after each
project phase or quarterly reports are required.
10. Cost-effectiveness/Cost-sharing: The overhead and
administrative components of the proposal, including salaries and
honoraria, should be kept as low as possible. All other items should be
necessary and appropriate. Proposals should maximize cost sharing
through other private sector support as well as institutional direct
11. Value to U.S.-Partner Country Relations: Proposed projects
should receive positive assessments by the U.S. Department of State's
geographic area desk and overseas officers of program need, potential
impact, and significance in the partner country(ies).
Authority: Overall grant making authority for this program is
contained in the Mutual Educational and Cultural Exchange Act of
1961, Pub. L. 87-256, as amended, also known as the Fulbright-Hays
Act. The purpose of the Act is ``to enable the Government of the
United States to increase mutual understanding between the people of
the United States and the people of other countries * * * to
strengthen the ties which unite us with other nations by
demonstrating the educational and cultural interests, developments,
and achievements of the people of the United States and other
nations * * * and thus to assist in the development of friendly,
sympathetic and peaceful relations between the United States and the
other countries of the world.'' The funding authority for the
program above is provided through legislation.
The terms and conditions published in this RFGP are binding and may
not be modified by any Bureau representative. Explanatory information
provided by the Bureau that contradicts published language will not be
binding. Issuance of the RFGP does not constitute an award commitment
on the part of the Government. The Bureau reserves the right to reduce,
revise, or increase proposal budgets in accordance with the needs of
the program and the availability of funds. Awards made will be subject
to periodic reporting and evaluation requirements.
Final awards cannot be made until funds have been appropriated by
Congress, allocated and committed through internal Bureau procedures.
Dated: January 25, 2002.
Patricia S. Harrison,
Assistant Secretary for Educational and Cultural Affairs, U.S.
Department of State.
[FR Doc. 02-2420 Filed 1-23-02; 8:45 am]
BILLING CODE 4710-05-P
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