[Federal Register: July 5, 2001 (Volume 66, Number 129)]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
DEPARTMENT OF STATE
[Public Notice 3715]
Bureau of Educational and Cultural Affairs Request for Grant
Proposals: U.S.-China Youth Exchange Initiative
SUMMARY: The Youth Programs Division, Office of Citizen Exchanges, of
the Bureau of Educational and Cultural Affairs announces an open
competition for the U.S.-China YouthExchange Initiative. Public and
private non-profit organizations meeting the provisions described in
IRS regulation 26 CFR 1.501(c) may submit proposals to support
institutional partnerships and to administer a reciprocal youth
exchange between secondary schools in the United States and in China.
This program will develop linkages between schools and communities in
the U.S. and China for the purpose of mutual education and the
development of student participation in community affairs. The Bureau
expects to award one grant, not to exceed $475,000, to support
exchanges for seven school partnerships and technology assistance for
The focus of this youth exchange program is to support the
partnership of schools and communities in China with schools and
communities in the United States and to foster interaction and lasting
relationships between these partnered schools through reciprocal
student and educator exchanges with strong academic content and through
Internet connections. This initiative, begun in December 2000 as a
pilot project, will support student participation in community affairs
and will advance mutual understanding between the youth and teachers of
the U.S. and China.
The long-term goals of the principal program are to: (1) Develop
lasting, sustainable institutional ties between U.S. and Chinese
schools and communities; (2) support student involvement in community
affairs; (3) advance mutual understanding between the youth and
teachers of the U.S. and China; and (4) promote partnerships developed
through governmental, educational, and not-for-profit sector
cooperation that serve the needs and interests of the schools and
The program has several defining features to help the participating
schools develop their partnership:
Each partnership has a project theme and the students and
teachers in the two schools work on a joint project throughout the
school year related to this theme.
The two schools develop a relationship over the course of
an academic year, through the planning process and the work on their
joint project, which is highlighted by exchanges of three to five weeks
in duration. Exchanges take place while the host school is in session.
The student and teacher exchanges must be reciprocal.
The program includes educators (teachers and/or
administrators) in order to involve them in all aspects of the
partnership and to provide them access to resources for curriculum
development and educational training.
In 2000, the Bureau of Educational and Cultural Affairs (ECA)
provided a grant for a pilot project with two components: The
recruitment and selection of schools and the implementation of a pilot
partnership with a reciprocal exchange and joint project activity.
Through this pilot project, an open recruitment process is underway in
both the United States and China for applications from school and
community representatives. Based on these applications, the grantee
organization for this pilot project, in consultation with ECA, will
select the top 25 applicants in each country, match the schools (unless
they apply as partners), and rank order these selected schools. This
list of selected schools will be available to all applicants in August.
Since ECA and the U.S. Mission in China plan to expand this program
incrementally over the next few years, the funding under this
assistance award is expected to support seven partnerships, i.e.,
exchanges of about 75-80 students and teachers from each country. The
grant is subject to renewal for the program's expansion, depending on
the availability of funding and the grantee organization's performance.
Partnerships will focus on a theme relevant to their communities;
students will work together to complete a joint project related to that
theme. Support for Internet connectivity and computer training is also
an important component of the program so that the paired schools can
communicate throughout the school year and work on these joint
projects. The three- to five-week exchange visits to the partner
community will involve studying at the host school, working on the
thematic project, participating in cultural activities, and spending
time with host families. An enhancement program will be provided for
the Chinese participants.
The recipient of this grant will be responsible for the oversight
and coordination of all programmatic and logistical aspects, including
coordination with partnering organizations, local committees, and
school representatives; oversight of open, merit-based participant
selection processes and of the orientations, facilitation of the
academic content of the partnership activities, and management of the
Dates: The grant will begin on or about November 15, 2001.
Facilitation of communication between the partnered schools should
begin immediately. The exchanges may take place in Spring 2002 and/or
As is the case with all Bureau exchange programs, actual funding
future activities is contingent upon the Congressional Appropriation
and Authorization Process and final availability of funds. Upon
successful implementation of this portion of the program and pending
the availability of funds, ECA reserves the right to amend the grant to
support future program activities.
Because future funding and other factors will limit the growth of
this program, the rank-ordered list of the schools will be used as a
guide in approaching schools for participation in subsequent years. ECA
expects to work up to the participation of as many as 50 schools over
the course of the initiative.
Eligible applicant organizations will have the following:
Experience working in China
A demonstrated track record of conducting youth exchange
Experience with managing international institutional
linkages and/or experience developing the program content for short-
An established partnership with an educational
organization based in China or its own branch office there.
Programs must comply with J-1 visa regulations. Please refer to
Solicitation Package for further information.
Important Note: The complete solicitation package includes a
copy of the application form that schools/local committees are using
to apply for participation in the program through the pilot project
currently underway. Having this form will enhance the ability of
organizations to respond to this solicitation. Please contact the
Youth Programs Division as soon as possible to have a copy of this
application form sent to you and to provide contact information. By
providing complete organizational information and the name of a
point of contact, we will be able to send you the list of selected
schools once it is available. We expect to be able to provide this
to applicants no later than August 20, 2001.
The Bureau expects to provide an assistance award in an amount not
to exceed $475,000 to one organization to support the program and
administrative costs required to implement this program. Organizations
with less than four years of experience in conducting international
exchange programs are not eligible for this competition.
Applicants must submit a comprehensive budget for the entire
program. There must be a summary budget as well as breakdowns
reflecting both administrative and program budgets. Applicants may
provide separate sub-budgets for each program component, phase,
location, or activity to provide clarification. The Bureau encourages
applicants to provide maximum levels of cost-sharing and funding from
private sources in support of its programs.
Please refer to the Solicitation Package for complete budget
guidelines and formatting instructions.
Announcement Title and Number
All correspondence with the Bureau concerning this RFGP should
reference the above title and number ECA/PE/C/PY-01-85.
FOR FURTHER INFORMATION CONTACT: The Youth Programs Division, ECA/PE/C/
PY, Room 568, U.S. Department of State, 301 4thStreet, SW., Washington,
DC 20547, telephone (202) 619-6299; fax (202) 619-5311; e-mail address:
firstname.lastname@example.org to request a Solicitation Package. The Solicitation
Package contains detailed award criteria, required application forms,
specific budget instructions, and standard guidelines for proposal
preparation. Please specify Bureau Program Officer Carolyn Lantz on all
other inquiries and correspondence.
Please read the complete Federal Register announcement before
sending inquiries or submitting proposals. Once the RFGP deadline has
passed, Bureau staff may not discuss this competition with applicants
until the proposal review process has been completed.
To Download a Solicitation Package via Internet
The entire Solicitation Package may be downloaded from the Bureau's
website at http://exchanges.state.gov/education/RFGPs. Please read all
information before downloading.
Deadline for Proposals
All proposal copies must be received at the Bureau of Educational
and Cultural Affairs by 5 p.m., Washington, DC time, on Friday,
September 7, 2001. Faxed documents will not be accepted at any time.
Documents postmarked the due date but received on a later date will not
be accepted. Each applicant must ensure that the proposals are received
by the above deadline.
Applicants must follow all instructions in the Solicitation
Package. The original and seven copies of the application should be
sent to: U.S. Department of State, SA-44, Bureau of Educational and
Cultural Affairs, Ref.: ECA/PE/C/PY-01-85, Program Management, ECA/EX/
PM, Room 534, 301 4th Street, SW., Washington, DC 20547.
Applicants must also submit the ``Executive Summary'' and
``Proposal Narrative'' sections of the proposal on a 3.5" diskette,
formatted for DOS. These documents must be provided in ASCII text (DOS)
format with a maximum line length of 65 characters. The Bureau will
transmit these files electronically to the Public Affairs section at
the U.S. Embassy for its review, with the goal of reducing the time it
takes to get embassy comments for the Bureau's grants review process.
Diversity, Freedom and Democracy Guidelines
Pursuant to the Bureau's authorizing legislation, programs must
maintain a non-political character and should be balanced and
representative of the diversity of American political, social, and
cultural life. ``Diversity'' should be interpreted in the broadest
sense and encompass differences including, but not limited to
ethnicity, race, gender, religion, geographic location, socio-economic
status, and physical challenges. Applicants are strongly encouraged to
adhere to the advancement of this principle both in program
administration and in program content. Please refer to the review
criteria under the ``Support for Diversity'' section for specific
suggestions on incorporating diversity into the total proposal. Public
Law 104-319 provides that ``in carrying out programs of educational and
cultural exchange in countries whose people do not fully enjoy freedom
and democracy,'' the Bureau ``shall take appropriate steps to provide
opportunities for participation in such programs to human rights and
democracy leaders of such countries.'' Public Law 106-113 requires that
the governments of the countries described above do not have
inappropriate influence in the selection process. Proposals should
reflect advancement of these goals in their program contents, to the
full extent deemed feasible.
The Bureau will acknowledge receipt of all proposals and will
review them for technical eligibility. Proposals will be deemed
ineligible if they do not fully adhere to the guidelines stated herein
and in the Solicitation Package. All eligible proposals will be
reviewed by the program office, as well as the Public Diplomacy section
overseas, where appropriate. Eligible proposals will be subject to
compliance with Federal and Bureau regulations and guidelines and
forwarded to Bureau grant panels for advisory review. Proposals may
also be reviewed by the Office of the Legal Adviser or by other
Department elements. Final funding decisions are at the discretion of
the Department of State's Acting Assistant Secretary for Educational
and CulturalAffairs. Final
technical authority for assistance awards resides with the Bureau's
Overall grant making authority for this program is contained in the
Mutual Educational and Cultural Exchange Act of 1961, Public Law 87-
256, as amended, also known as the Fulbright-Hays Act. The purpose of
the Act is ``to enable the Government of the United States to increase
mutual understanding between the people of the United States and the
people of other countries * * *; to strengthen the ties which unite us
with other nations by demonstrating the educational and cultural
interests, developments, and achievements of the people of the United
States and other nations * * * and thus to assist in the development of
friendly, sympathetic and peaceful relations between the United States
and the other countries of the world.'' The funding authority for the
program above is provided through legislation.
The terms and conditions published in this RFGP are binding and may
not be modified by any Bureau representative. Explanatory information
provided by the Bureau that contradicts published language will not be
binding. Issuance of the RFGP does not constitute an award commitment
on the part of the Government. The Bureau reserves the right to reduce,
revise, or increase proposal budgets in accordance with the needs of
the program and the availability of funds. Awards made will be subject
to periodic reporting and evaluation requirements.
Final awards cannot be made until funds have been appropriated by
Congress, allocated and committed through internal Bureau procedures.
Dated: June 26, 2001.
Helena Kane Finn,
Acting Assistant Secretary for Educational and Cultural Affairs,
Department of State.
[FR Doc. 01-16611 Filed 7-3-01; 8:45 am]
BILLING CODE 4710-05-P
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