[Federal Register: June 21, 2001 (Volume 66, Number 120)]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
DEPARTMENT OF STATE
[Public Notice 3702]
Bureau of Educational and Cultural Affairs Request for Grant
Proposals: American Studies Institute for East Timorese Diplomats
ACTION: Notice; Request for grant proposals (RFGPs).
SUMMARY: The Study of the U.S. Branch, Office of AcademicExchange
Programs, Bureau of Educational and Cultural Affairs, announces an open
competition for an assistance award. Public and private non-profit
organizations meeting the provisions described in IRS regulation 26 CFR
1.501(C) may apply to develop and implement a five-week academic
seminar on American Constitutional Government and U.S. Foreign Policy,
which will be designed for approximately 10 newly trained East Timorese
The program is intended to provide participants with a deeper
understanding of Constitutional government in the United States and of
American political, economic and social institutions as they relate to
the formulation of U.S. foreign policy. The program is five weeks in
length and will be conducted during November and December of 2001.
The Bureau is seeking detailed proposals from colleges,
universities, consortia of colleges and universities, and other not-
for-profit academic organizations that have an established reputation
in one or more of the following fields: political science,
international relations, law and diplomacy, and other disciplines
related to the program theme.
Applicant institutions must demonstrate expertise in conducting
post-graduate programs for foreign educators, and must have a minimum
of four years experience in conducting international exchange programs.
Bureau guidelines stipulate that grants to organizations with less than
four years experience in conducting international exchanges are limited
to $60,000. As it is expected that the budget for these programs will
exceed $60,000, organizations that cannot demonstrate at least four
years experience will not be eligible to apply under this competition.
The project director or one of the key program staff responsible
for the academic program must have an advanced degree in one of the
fields listed above. Staff escorts traveling under the cooperative
agreement must have demonstrated qualifications for this service.
Programs must conform with Bureau requirements and guidelines outlined
in the Solicitation Package. Bureau programs are subject to the
availability of funds.
Overview and Objectives: East Timor will join the ranks of
independent nations late in 2001 with a small staff of foreign office
employees. While these individuals will have a basic understanding of
diplomacy and ways in which a democracy forges a foreign policy, they
will have little practical experience. Accordingly, the goal of this
project is to provide a select group of foreign office professionals
with an intensive examination of the basics of foreign policy
formulation and foreign relations using the U.S. experience as a model.
At the end of the institute, participants should better understand the
nature of American constitutional government, the requirements of a
successful foreign policy, and the ways
in which foreign policy in a democratic system is conceived, debated,
and formulated by various actors.
The American Studies Institute on American Constitutional
Government and U.S. Foreign Policy is thus intended to offer a group of
newly-trained East Timorese diplomats with the opportunity to deepen
their understanding of Constitutional government in the United States
and of how American political, economic and social institutions affect
the formulation of U.S. foreign policy.
Ideally, the program should provide participants with a brief
overview of the history of the United States and the critical ideas and
events that have shaped the development of its democratic institutions;
it should examine the fundamental principles and provisions of the U.S.
Constitution with reference to its federal character, and to the
organization and respective powers of the executive, legislative and
judicial branches, with particular attention to the role that each
branch plays in the making of U.S. foreign policy; and it should
examine the U.S. foreign policy process in light of the interaction of
government and non-government organizations, including the various
departments and bureaucracies of government, as well as a range of such
organizations as think tanks, lobbies, the media, and other NGOs.
Throughout the program, foreign policy issues relating to security,
trade and political matters should be discussed with reference to the
U.S.-Asia relationship generally, and with reference to Indonesia and
East Timor affairs in particular.
The program should be approximately five weeks in length and must
include an academic residency segment of at least three weeks duration
at a college or university campus (or other appropriate location). A
study tour segment of not more than two weeks should also be planned
and should directly complement the academic residency segment; the
study tour should include visits to one or two additional regions of
the United States outside the region of the host institution. If the
host institution is outside the Washington, DC area, the travel portion
must include at least one week in Washington, DC.
The institute should be designed as an intensive, academically
rigorous seminar tailored to the professional needs and interests of
what is likely to be the first cohort of diplomats from the new nation
of East Timor. It is therefore imperative that the seminar be organized
as a coherent and well-integrated series of lectures, seminar
discussions, and consultations, combined with regional travel and site
It is further expected that within the limits of the program's
thematic focus and organizing framework, proposals will be designed to
give participants a multi-dimensional view of U.S. society and
institutions that includes a broad and balanced range of perspectives.
The program should therefore include not only the views of scholars,
teachers and foreign area research specialists, but also those of
professionals outside the university such as government officials,
journalists, representatives of NGOs and others who can substantively
contribute to the topics at issue.
Program Dates: Ideally, the program should be 35 days in
length(including participant arrival and departure days) and should
begin in early November 2001.
Participants: As specified in the guidelines in the solicitation
package, the program should be designed for a group of 10 EastTimorese
diplomats who will have finished their preliminary professional
training in Indonesia prior to the beginning of this five-week seminar.
They will be interested in U.S. foreign policy issues, especially as
those issues relate to the Asian region generally and to Indonesia and
East Timor specifically.At the conclusion of this program, most will be
assigned to foreign missions abroad, including the East Timor mission
in Washington, DC.
The educational level of the participants will vary. Some will have
undergraduate degrees, while others will have completed formal
education through the secondary level only. In general, all
participants can be expected to have a rudimentary knowledge of
American institutions, including the workings of the American
government and its foreign policy apparatus.
Some of the participants will be fluent in English; most, however,
will know only Bahasa Malayu (Indonesian) and/orPortuguese.
Simultaneous translation, which will entail additional program costs
for escort/interpreters, will therefore be needed throughout all phases
of the program. While the specific language for simultaneous
translation will not be known until the final grantee cohort is
identified, the program's structure, organization, and schedule of
activities, as well as its general program budget, should be developed
with this requirement in mind.
Participants will be identified and selected by the United
StatesEmbassy in Jakarta.
Proposal Guidelines: While the conception and structure of the
institute program is the responsibility of the organizers, it is
critically important that proposals provide a full, detailed and
comprehensive narrative that clearly describes the objectives of the
institute; the title, scope and content of each session; and, how each
session relates to the overall institute theme. The syllabus must
therefore indicate the subject matter for each lecture or panel
discussion, confirm or provisionally identify proposed lecturers and
discussants, and clearly show how assigned readings will support each
session. A calendar of all activities for the program must also be
included. Overall, proposals will be reviewed on the basis of their
fullness, coherence, clarity, and attention to detail.
Programs must comply with J-1 visa regulations. Please refer to the
Solicitation Package for further details on program design and
implementation, as well as additional information on all other
Based on groups of 10 participants, the totalBureau-funded budget
(program and administrative) should be approximately $130,000, and
Bureau-funded administrative costs as defined in the budget details
section of the solicitation package should be approximately $40,000.
Justifications for any costs above these amounts must be clearly
indicated in the proposal submission. Proposals should try to maximize
cost sharing in all facets of the program and to stimulate U.S. private
sector, including foundation and corporate, support. Applicants must
submit a comprehensive budget for the entire program. The Bureau
reserves the right to reduce, revise, or increase proposal budgets in
accordance with the needs of the program, and availability of U.S.
Special Note: Salary for escort/interpreters will be paid
directly by the Department of State and therefore should not be part
of the budget submission. However, escort/interpreter housing costs
and per diem expenses throughout the program should be included in
the budget package as part of general program costs. Two escort/
interpreters will be responsible for simultaneous translation
throughout the entire five-week program; during the two-week study
tour, a third escort/interpreter will join the group to assist
organizers in handling additional administrative and logistical
Please refer to the ``POGI'' in the Solicitation Package for
complete institute budget guidelines and formatting instructions.
Announcement Name and Number
All communications with the Bureau concerning this announcement
should refer to the following title and reference number:
``American Constitutional Government and U.S. Foreign Policy''--
FOR FURTHER INFORMATION CONTACT: To request a Solicitation Package
containing more detailed award criteria, required application forms,
specific budget instructions, and standard guidelines for proposal
preparation, applicants should contact:U.S. Department of State,Bureau
of Educational and Cultural Affairs,Office of Academic Exchange
Programs,Study of the U.S. Branch,State Annex 44,ECA/A/E/USS--Room
252,301 4th Street, SW.,Washington, DC 20547, Attention: William Bate.
Telephone number: (202) 619-4562
Fax number: (202) 619-6790
Internet address: email@example.com.
Please specify William Bate on all inquiries and correspondence.
Interested applicants should read the complete Federal Register
announcement before addressing inquiries to the office listed above or
submitting their proposals. Once the RFGP deadline has passed, Bureau
staff may not discuss this competition in any way with applicants until
after the proposal review process has been completed.
To Download a Solicitation Package Via Internet
The entire Solicitation Package may be downloaded from the Bureau's
website at http://exchanges.state.gov/education/rfgps/.Please read all
information before downloading.
Deadline for Proposals
All proposal copies must be received at the Bureau of Educational
and Cultural Affairs by 5:00 p.m.Washington DC time on Wednesday,
August 22, 2001. Faxed documents will NOT be accepted, nor will
documents postmarked but received at a later date. It is the
responsibility of each applicant to ensure that proposals arrive by the
Applicants must follow all instructions in the Solicitation
Package. The original and 13 copies of the complete application should
be sent to:U.S. Department of State,Bureau of Educational and Cultural
Affairs,Reference: ECA/A/E/USS-01-20-Bate,Program Management Staff,
ECA/EX/PM, Room 534,State Annex 44,301 4th Street, SW.,Washington, DC
Applicants should also submit the ``Executive Summary'' and
``Proposal Narrative'' sections of the proposal on a 3.5'' diskette,
formatted for DOS. This material must be provided in ASCII text(DOS)
format with a maximum line length of 65 characters.
Diversity, Freedom and Democracy Guidelines
Pursuant to the Bureau's authorizing legislation, programs must
maintain a non-political character and should be balanced and
representative of the diversity of American political, social, and
cultural life.``Diversity'' should be interpreted in the broadest sense
and encompass differences including, but not limited to ethnicity,
race, gender, religion, geographic location, socio-economic status, and
physical challenges. Applicants are strongly encouraged to adhere to
the advancement of this principle both in program administration and in
program content. Please refer to the review criteria under the
``Support for Diversity'' section for specific suggestions on
incorporating diversity into the total proposal. Public Law 104-319
provides that ``in carrying out programs of educational and cultural
exchange in countries whose people do not fully enjoy freedom and
democracy,'' the Bureau``shall take appropriate steps to provide
opportunities for participation in such programs to human rights and
democracy leaders of such countries.'' Public Law 106-113 requires that
the governments of the countries described above do not have
inappropriate influence in the selection process. Proposals should
reflect advancement of this goal in their program contents, to the full
extent deemed feasible.
The Bureau will acknowledge receipt of all proposals and will
review them for technical eligibility. Proposals will be deemed
ineligible if they do not fully adhere to the guidelines stated herein
and in the Solicitation Package. All eligible proposals will be
reviewed by the program office. Eligible proposals will then be
forwarded to panels of senior Bureau officers for advisory review.
Proposals may also be reviewed by the Office of the Legal Advisor or by
other Bureau elements. Final funding decisions are at the discretion of
the Department of State's Acting Assistant Secretary for Educational
and Cultural Affairs. Final technical authority for assistance awards
(grants or cooperative agreements) resides with the Bureau's Grants
Technically eligible applications will be competitively reviewed
according to the criteria stated below. Particular weight will be given
to items one and two; all remaining criteria will be evaluated equally.
1. Overall Quality: Proposals should exhibit originality and
substance, consonant with the highest standards of American scholarly
and professional practice. Program design should be tailored to convey
substantive knowledge regarding the U.S. system of government,
including its foreign policy processes, to a group whose knowledge of
American institutions is rudimentary. Program elements should be
coherently and thoughtfully integrated. Lectures, panels, and
consultations, taken as a whole, should offer a balanced presentation
of issues, reflecting both the continuity of the American experience as
well as the diversity and dynamism inherent in it.
2. Program Planning and Administration: Proposals should
demonstrate careful planning. The organization and structure of the
institute should be clearly delineated and be fully responsive to all
program objectives. A program syllabus (noting specific sessions
supporting each thematic or academic unit) should be included, as
should a calendar of activities. The travel component should not simply
be a tour, but should be an integral and substantive part of the
program, reinforcing and complementing the academic segment. Proposals
should provide evidence of continuous administrative and managerial
capacity as well as the means by which program activities and
logistical matters will be implemented.
3. Institutional Capacity: Proposed personnel, including faculty
and administrative staff as well as outside presenters, should be fully
qualified to achieve the project's goals. Library and meeting
facilities, housing, meals, transportation and other logistical
arrangements should fully meet the needs of participants.
4. Support for Diversity: Substantive support of the Bureau's
policy on diversity should be demonstrated. This can be accomplished
through documentation, such as a written statement, summarizing past
and/or on-going activities and efforts that further the principle of
diversity within the organization and its activities. Program
activities that address this issue should be highlighted.
5. Experience: Proposals should demonstrate an institutional record
of successful exchange program activity,
indicating the experience that the organization and its professional
staff have had in working with foreign educators.
6. Evaluation and Follow-up: A plan for evaluating activities
during the Institute and at its conclusion should be included.
Proposals should also discuss provisions made for possible follow-up
with returned grantees as a means of establishing longer-term
individual and institutional linkages.
7. Cost Effectiveness: Proposals should maximize cost sharing
through direct institutional contributions, in-kind support, and other
private sector support. Overhead and administrative components of the
proposal, including salaries and honoraria, should be kept as low as
Overall grant making authority for this program is contained in the
Mutual Educational and Cultural Exchange Act of 1961, Public Law 87-
256, as amended, also known as the Fulbright-Hays Act. The purpose of
the Act is ``to enable the Government of the United States to increase
mutual understanding between the people of the United States and the
people of other countries * * *; to strengthen the ties which unite us
with other nations by demonstrating the educational and cultural
interests, developments, and achievements of the people of the United
States and other nations. * * * and thus to assist in the development
of friendly, sympathetic and peaceful relations between the
UnitedStates and the other countries of the world.''
Notice: The terms and conditions published in this RFGP are
binding and may not be modified by any Bureau representative.
Explanatory information provided by the Bureau that contradicts
published language will not be binding. Issuance of this RFGP does not
constitute an award commitment on the part of the Government. The
Bureau reserves the right to reduce, revise, or increase proposal
budgets in accordance with the needs of the program and the
availability of funds. Awards made will be subject to periodic
reporting and evaluation requirements.
Final awards cannot be made until funds have been appropriated by
Congress, and allocated and committed through internal Bureau
Dated: June 14, 2001.
Helena K. Finn,
Acting Assistant Secretary for Educational and Cultural Affairs, U.S.
Department of State.
[FR Doc. 01-15541 Filed 6-20-01; 8:45 am]
BILLING CODE 4710-05-U
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