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[Federal Register: June 8, 2001 (Volume 66, Number 111)]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
DEPARTMENT OF STATE
[Public Notice 3691]
Bureau of Educational and Cultural Affairs Request for Grant
Proposals: Ukrainian Media Partnership Program
SUMMARY: The Europe/Eurasia Division in the Office of Citizen Exchanges
of the Bureau of Educational and Cultural Affairs announces an open
competition for the Ukrainian Media Partnership Program. Public and
private non-profit organizations meeting the provisions described in
IRS regulation 26 CFR 1.501(c) may submit proposals to conduct this
program. Grants are subject to availability of funds. Overall grant
making authority for this program is contained in the Mutual
Educational and Cultural Exchange Act of 1961, Public Law 87-256, as
amended, also known as the Fulbright-Hays Act. The purpose of the Act
is ``to enable the Government of the United States to increase mutual
understanding between the people of the United States and the people of
other countries * * *; to strengthen the ties which unite us with other
nations by demonstrating the educational and cultural interests,
developments, and achievements of the people of the United States and
other nations * * * and thus to assist in the development of friendly,
sympathetic and peaceful relations between the United States and the
other countries of the world.'' The funding authority for the program
cited above is provided through the Fulbright-Hays Act and the FREEDOM
Programs and projects must comply with Bureau requirements and
guidelines outlined in the Solicitation Package: the Request for Grant
Proposals (RFGP) and the Proposal Submission Guidelines (PSI).
Announcement Title and Number
All communications with the Bureau concerning this Request for
Grant Proposals (RFGP) should refer to the announcement title ``The
Ukrainian Media Partnership Program'' and reference number ECA/PE/C/
The Bureau of Educational and Cultural Affairs (the Bureau) invites
applicants to submit proposals for a project to create and foster long-
term relationships between selected American media outlets and
Ukrainian media outlets of similar size and between the individual
professionals that work at both outlets. Within the framework of these
partnerships, Ukrainian professionals in print and broadcast media will
have the opportunity to interact with US counterparts and to take part
in practical training experiences organized by their US partner. This
project seeks to promote the development of free and independent
Ukrainian media outlets on the assumption that independent media is
critical for the further democratic development of Ukraine.
The Bureau would like to see five partnerships developed under this
program. Each Ukrainian media outlet should be matched with an
appropriate U.S. media outlet for partnership activities. Proposals
should demonstrate geographic diversity by including media outlets from
throughout Ukraine. While partnerships should primarily include media
outlets in regional capitals or larger regional cities, a Kiev media
outlet may be included in one of the proposed partnerships. Applicants
should propose at least three partnerships in their submission, but are
encouraged to propose all five. When only three or four partnerships
are proposed by the applicant, the Public Affairs Section in at the
American Embassy in Kiev (PAS) will identify the remaining Ukrainian
media outlets who will then be partnered with American media outlets
already selected by the applicant. Applicants should explain how
proposed matches support the program's objectives and why they expect
that the partnerships they are proposing will be sustained beyond the
life of the grant. The grantee should work closely with the Bureau and
PAS throughout the grant period; specific partnerships will be approved
by the Bureau and PAS.
Applicants should explain how partnerships will be structured and
what activities they will include. The
Bureau would like to see each partnership include a combination of
trips to the U.S. for Ukrainian participants, trips to Ukraine for
American participants, and on-going activities and electronic
interactions throughout the grant period. Exchanges in both directions,
while meeting the program's objectives, should be tailored to meet the
specific needs of the Ukrainian partners. U.S.-based visits for
Ukrainian participants should expose Ukrainian media professionals to
the American media industry, including business practices, work style,
and culture. These visits should also demonstrate the important role
journalism plays in an open and democratic society by providing
accurate and unbiased news to the public.
U.S. visits for Ukrainian participants should consist primarily of
substantive internships and/or job shadowing experiences at U.S.
partner media outlets. In addition, visits may include consultations;
workshops and/or intensive training on specific topics; and other
appropriate activities. The program should emphasize hands-on
experience that will build professional expertise and strengthen links
between the two partners. The program may include such topics as use of
the Internet as a news tool, web design for media outlets, business
practices, management, journalistic ethics, the relationship of
journalists and editors, and licensing and other legal issues as they
pertain to media. The proposal should identify the individuals who will
be responsible for the partnership at each U.S. media outlet, and
should, wherever possible, identify personnel that will participate
from both the U.S. and Ukrainian sides. Roundtable discussions should
not be a component of the training activities, but grantees are
encouraged, time allowing, to arrange activities that will enable
Ukrainian participants to speak to community/business and other groups
that are interested in contemporary Ukraine and the Ukrainian media.
For the visits to Ukraine, activities should focus on complementing
those activities conducted in the U.S. and increasing the professional
capacity of the Ukrainian participants and their colleagues who may not
travel to the U.S. This aspect of the program should also strengthen
the sustainable relationship between the two outlets.
The Bureau encourages applicants to submit proposals for programs
that provide for a minimum of two visits to both the U.S. and Ukraine
within each institutional partnership. Applicants are encouraged to
propose visits with two or more participants in each direction.
A detailed program timeline for the entire grant period that
outlines how components will unfold and complement each other must be
included in the proposal.
Applicants should explain the rationale for proposed partnerships
as well as for individual participants with particular emphasis on
explaining how proposed partnerships will contribute to the
sustainability of both the Ukrainian media outlet, and to the
partnership. The names of proposed Ukrainian participants must be
reviewed and approved in advance of U.S. travel by PAS. The Bureau
anticipates that the majority of Ukrainian participants will not have a
working-level competency in English language. Applicants should
describe the provisions that will be made for these non-English
Programs should begin in January 2002 and last from one to two
years. The Executive Summary and Narrative of the proposal should be no
more than 20 pages in length, double-spaced, single-sided, and unbound.
Programs must comply with J-1 visa regulations. Please refer to the
Solicitation Package for further information.
In the Solicitation Package, you will also find forms required by
Federal regulations and Bureau policy. Please follow the guidelines;
complete and return the necessary forms with the submission. Please
refer to the Technical Format and Instructions page in the PSI.
The Bureau anticipates awarding one grant in the amount of $427,000
to support program and administrative costs required to implement this
program. Bureau grant guidelines state that organizations that are
unable to demonstrate at least four years of experience in conducting
international exchange programs are limited to $60,000 in Bureau
support. Therefore, organizations with less than four years of
experience in conducting international exchanges would not be eligible
to apply under this competition. The Bureau encourages applicants to
provide maximum levels of cost-sharing and funding from private sources
in support of its programs.
Applicants must submit a comprehensive budget for the entire
program. There must be a summary budget as well as breakdowns
reflecting both administrative and program budgets. Applicants may
provide separate sub-budgets for each program component, phase,
location, or activity to provide clarification. Allowable costs for the
program include the following:
1. International and domestic air fares (per the ``Fly America
Act''). Including visas, transit costs, and ground transportation
2. Per Diem. Current USG per diem rates may be accessed at: http://
www.state.gov/m/a/als/prdm/ (foreign), and http://policyworks.gov/org/
main/mt/homepage/mtt/perdiem/travel.shtml (domestic). For activities in
Ukraine, however, the Bureau strongly encourages the applicant to
budget realistic costs that reflect the local economy.
3. Interpreters. Locally-based interpreters should be hired to
assist with training when necessary. Interpreters' salaries should
reflect the local economy. Per diem and transportation costs for
interpreters should be included in the budget when needed.
4. Consultants. Consultants may be used to provide specialized
expertise or to make presentations. Daily honoraria cannot exceed $250
per day. Subcontracting organizations may also be used, in which case
the written agreement between the prospective grantee and subcontractor
should be included in the proposal. Subcontracts should be itemized in
5. Room rental. Room rental may not exceed $250 per day. The Bureau
encourages the applicant to cost share room rental and meeting space
with local partners, when possible.
6. Materials development. The proposal may contain costs to
purchase, develop, and translate materials for participants.
7. Equipment. The proposal may contain costs to purchase equipment
for Ukraine-based programming such as computers and fax machines. Costs
to purchase furniture are not allowed. Equipment costs must be kept to
8. Working meal. Only one working meal may be provided during the
program. Per capita costs may not exceed $5-8 for a lunch and $14-20
for a dinner, excluding room rental. The number of invited guests may
not exceed participants by more than a factor of two-to-one.
Interpreters must be included as participants.
9. Administrative costs. Costs necessary for the effective
administration of the program may include salaries for grant
organization employees, benefits, and other direct and indirect costs
per detailed instructions in the Application Package. While this
solicitation does not
proscribe a rigid ratio of administrative to program costs, the Bureau
encourages the applicant to spend no more than twenty-five (25) per
cent of the total funds requested from The Bureau on administrative
expenses. The proposal should show cost-sharing contributions from the
applicant, partners, and other sources.
The Bureau will provide health insurance for Ukrainian participants
during U.S.-based program activities. Therefore, applicants do not need
to include costs of insurance coverage for these individuals.
Please refer to the Solicitation Package for complete budget
guidelines and formatting instructions.
Announcement Title and Number
All correspondence with the Bureau concerning this RFGP should
reference the program title and grant reference number ECA/PE/C/EUR-01-
FOR FURTHER INFORMATION CONTACT: The Office of Citizen Exchanges, ECA/
PE/C/EUR, Room 224, U.S. Department of State, 301 4th Street, SW.,
Washington, DC 20547, telephone 1-202-619-5327, e-mail
email@example.com to request a Solicitation Package. The Solicitation
Package contains detailed award criteria, required application forms,
specific budget instructions, and standard guidelines for proposal
preparation. Please specify Bureau program officer Henry Scott on all
other inquiries and correspondence.
Please read the complete Federal Register announcement before
sending inquiries or submitting proposals. Once the RFGP deadline has
passed, Bureau staff may not discuss this competition with applicants
until the proposal review process has been completed.
To Download a Solicitation Package Via Internet
The entire Solicitation Package may be downloaded from the Bureau's
website at http://exchanges.state.gov/education/RFGPs. Please read all
information before downloading.
Deadline for Proposals
All proposal copies must be received at the Bureau of Educational
and Cultural Affairs by 5 p.m. Washington, DC time (Eastern Daylight
Time) on July 26, 2001. Faxed documents will not be accepted at any
time. Documents postmarked the due date but received on a later date
will not be accepted. Each applicant must ensure that the proposals are
received by the above deadline.
Applicants must follow all instructions in the Solicitation
Package. The original and eight (8) copies of the application should be
sent to: U.S. Department of State, SA-44, Bureau of Educational and
Cultural Affairs, Ref.: ECA/PE/C/EUR-01-77, Program Management, ECA/EX/
PM, Room 534, 301 4th Street, SW., Washington, DC 20547.
Diversity, Freedom, and Democracy Guidelines
Pursuant to the Bureau's authorizing legislation, programs must
maintain a non-political character and should be balanced and
representative of the diversity of American political, social, and
cultural life. ``Diversity'' should be interpreted in the broadest
sense and encompass differences including, but not limited to
ethnicity, race, gender, religion, geographic location, socio-economic
status, and physical challenges. Applicants are strongly encouraged to
adhere to the advancement of this principle both in program
administration and in program content. Please refer to the review
criteria under the `Support for Diversity' section for specific
suggestions on incorporating diversity into the total proposal. Public
Law 104-319 provides that ``in carrying out programs of educational and
cultural exchange in countries whose people do not fully enjoy freedom
and democracy,'' the Bureau ``shall take appropriate steps to provide
opportunities for participation in such programs to human rights and
democracy leaders of such countries.'' Public Law 106-113 requires that
the governments of the countries described above do not have
inappropriate influence in the selection process. Proposals should
reflect advancement of these goals in their program contents, to the
full extent deemed feasible.
The Bureau will acknowledge receipt of all proposals and will
review them for technical eligibility. Proposals will be deemed
ineligible if they do not fully adhere to the guidelines stated herein
and in the Solicitation Package. All eligible proposals will be
reviewed by the program office, as well as the Public Affairs Section
in Kiev. Eligible proposals will be subject to compliance with Federal
and Bureau regulations and guidelines and forwarded to grant panels for
advisory review. Proposals may also be reviewed by the Office of the
Legal Adviser or by other Department elements. Final funding decisions
are at the discretion of the Department of State's Acting Assistant
Secretary for Educational and Cultural Affairs. Final technical
authority for assistance awards resides with the Bureau's Grants
Technically eligible applications will be competitively reviewed
according to the criteria stated below. These criteria are not rank
ordered and all carry equal weight in the proposal evaluation:
1. Program planning and ability to achieve objectives: A detailed
agenda and relevant work plan should demonstrate substantive
undertakings and logistical capacity. Agenda and plan should adhere to
the program overview and guidelines described above. Objectives should
be reasonable, feasible, and flexible. Proposals should clearly
demonstrate how the institution will meet the program's objectives and
2. Impact: Proposed programs should strengthen long-term mutual
understanding, including maximum sharing of information, and the
establishment of long-term institutional and individual linkages.
3. Support of diversity: Proposals should demonstrate substantive
support of the Bureau's policy on diversity. Achievable and relevant
features should be cited in both program administration (selection of
participants, program venue, and program evaluation) and program
content (orientation and wrap-up sessions, program meetings, resource
materials and follow-up activities).
4. Institutional capacity: Proposals should demonstrate an
institutional record of successful exchange programs, including
responsible fiscal management and full compliance with all reporting
requirements for past Bureau-supported grants as determined by staff of
the Grants Office. The Bureau will consider the past performance of
prior recipients and the demonstrated potential of new applicants.
5. Follow-on activities: Proposals should provide a plan for
continued follow-on activity (without Bureau support) ensuring that
supported programs are not isolated events.
6. Project evaluation: Proposals should include a plan to evaluate
the activity's success, both as the activities unfold and at the end of
the program. A draft survey questionnaire or other technique plus
description of a methodology to use to link outcomes to original
project objectives is recommended. Successful applicants will be
expected to submit intermediate reports after each project component is
concluded or quarterly, whichever is less frequent.
7. Cost-effectiveness: The overhead and administrative components
of the proposal, including salaries and honoraria, should be kept as
low as possible. All other items should be
necessary and appropriate. The Bureau encourages the applicant to spend
no more than twenty-five (25) per cent of the total funds requested
from The Bureau on administrative expenses. The proposal should show
cost-sharing contributions from the applicant, partners, and other
Overall grant making authority for this program is contained in the
Mutual Educational and Cultural Exchange Act of 1961, Public Law 87-
256, as amended, also known as the Fulbright-Hays Act. The purpose of
the Act is ``to enable the Government of the United States to increase
mutual understanding between the people of the United States and the
people of other countries * * *; to strengthen the ties which unite us
with other nations by demonstrating the educational and cultural
interests, developments, and achievements of the people of the United
States and other nations * * * and thus to assist in the development of
friendly, sympathetic and peaceful relations between the United States
and the other countries of the world.'' The funding authority for the
program above is provided through The funding authority for the program
cited above is provided through the Fulbright-Hays Act and the FREEDOM
The terms and conditions published in this RFGP are binding and may
not be modified by any Bureau representative. Explanatory information
provided by the Bureau that contradicts published language will not be
binding. Issuance of the RFGP does not constitute an award commitment
on the part of the Government. The Bureau reserves the right to reduce,
revise, or increase proposal budgets in accordance with the needs of
the program and the availability of funds. Awards made will be subject
to periodic reporting and evaluation requirements.
Final awards cannot be made until funds have been appropriated by
Congress, allocated and committed through internal Bureau procedures.
Dated: June 1, 2001.
Helena Kane Finn,
Acting Assistant Secretary for Educational and Cultural Affairs, U.S.
Department of State.
[FR Doc. 01-14508 Filed 6-7-01; 8:45 am]
BILLING CODE 4710-05-U
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