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[Federal Register: July 13, 2000 (Volume 65, Number 135)]
[Notices]               
[Page 43301-43302]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr13jy00-50]                         

-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Defense Logistics Agency

Privacy Act of 1974; Systems of Records

AGENCY: Defense Logistics Agency, DOD.

ACTION: Notice to Alter Systems of Records.

-----------------------------------------------------------------------

SUMMARY: The Defense Logistics Agency proposes to alter a system of 
records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended. The notice is being 
altered to expand the categories of records being maintained, and a 
routine use is being added to allow disclosure of information to the 
Department of Justice for the purpose of asset identification, 
location, and recovery; and for immigration and naturalization record 
verification purposes.

DATES: This action will be effective without further notice on August 
14, 2000 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: CSS-C, 8725 John J. Kingman Road, Suite 
2533, Fort Belvoir, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on June 20, 2000, to the 
House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: July 6, 2000.
C.M. Robinson,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S500.50 CA

System name:
    Access and Badging Records (October 15, 1997, 62 FR 53602).

Changes:
* * * * *

System location:
    Add new location to read `Visitor security clearance data is also 
maintained by the Chief, Internal Review Group, DLA-DDAI, 8725 John J. 
Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.'
* * * * *

Categories of records in the system:
    Add to the entry `handicap data'.
* * * * *

Purpose(s):
    Add to entry `Data is also used to manage reserved, handicap, and 
general parking. Clearance data is also used by the DLA Internal Review 
Group to control access to sensitive records.'
* * * * *
S500.50 CA

System name:
    Access and Badging Records.

System location:
    Staff Director, Office of Command Security, HQ Defense Logistics 
Agency, ATTN: CAAS, 8725 John J. Kingman Road, Suite 2533, Fort 
Belvoir, VA 22060-6221, and the Defense Logistics Agency Primary Level 
Field Activities. Official mailing addresses are published as an 
appendix to DLA's compilation of systems of records notices.
    Visitor security clearance data is also maintained by the Chief, 
Internal Review Group, DLA-DDAI, 8725 John J. Kingman Road, Suite 2533, 
Fort Belvoir, VA 22060-6221.

Categories of individuals covered by the system:
    Defense Logistics Agency (DLA) civilian and military personnel, 
contractor employees, and individuals requiring access to DLA-
controlled installations, facilities, or computer systems.

Categories of records in the system:
    System contains documents relating to requests for and issuance of 
facility entry badges and passes, motor vehicle registration, and 
access to DLA computer systems or databases. The records contain the 
individual's name; address; Social Security Number; date of birth; a 
DLA-assigned bar code number; dates and times of building entry; 
current photograph; physical descriptors such as height, hair color, 
and eye color; handicap data; computer logon addresses, passwords, and 
user identification codes; security clearance data; personal vehicle 
description to

[[Page 43302]]

include year, make, model, and vehicle identification number; state tag 
data; operator s permit data; inspection and insurance data; vehicle 
decal number; parking lot assignment; and parking infractions.

Authority for maintenance of the system:
    5 U.S.C., Chapter 3, Powers; 5 U.S.C. 6122, Flexible schedules, 
agencies authorized to use; 5 U.S.C. 6125, Flexible schedules, time 
recording devices; 10 U.S.C. 133, Under Secretary of Defense for 
Acquisition and Technology; 18 U.S.C. 1029, Access device fraud; 18 
U.S.C. 1030, Computer fraud; 23 U.S.C. 401 et seq., National Highway 
Safety Act of 1966; E.O. 9397 (SSN); and E.O. 10450 (Security 
Requirements for Government Employees).

Purpose(s):
    Information is maintained to by DLA security personnel to control 
access onto DLA-managed installations and activities; access into DLA-
controlled buildings and facilities, and access to DLA computer systems 
or databases.
    Data is also used to manage reserved, handicap, and general 
parking. Clearance data is also used by the DLA Internal Review Group 
to control access to sensitive records.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records:
Storage:
    Records are stored in paper and electronic form.

Retrievability:
    Retrieved by name, Social Security Number, bar code number, or 
decal number.

Safeguards:
    Records are maintained in secure, limited access, or monitored work 
areas accessible only to authorized DLA personnel.

Retention and disposal:
    Vehicle registration records are destroyed when superseded or upon 
normal expiration or 3 years after revocation;
    Individual badging and pass records are destroyed upon cancellation 
or expiration or 5 years after final action to bar from facility.
    Database access records are maintained for the life of the employee 
and destroyed 1 year after employee departs.
    Visitor and temporary passes, permits, and registrations are 
destroyed 2 years after final entry or 2 years after date of document, 
as appropriate.

System manager(s) and address:
    Staff Director, Command Security, Defense Logistics Agency, 8725 
John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, and the 
Commanders of the Defense Logistics Agency Primary Level Field 
Activities (PLFAs). Official mailing addresses are published as an 
appendix to DLA s compilation of systems of records notices.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer, HQ DLA, CAAR, 8725 John J. Kingman Road, 
Suite 2533, Fort Belvoir, VA 22060-6221, or the Privacy Act Officer of 
the PLFA involved. Official mailing addresses are published as an 
appendix to DLA s compilation of systems of records notices.

Record access procedures:
    Individuals seeking to access records about themselves contained in 
this system of records should address written inquiries to the Privacy 
Act Officer, HQ DLA, CAAR, 8725 John J. Kingman Road, Suite 2533, Fort 
Belvoir, VA 22060-6221, or the Privacy Act Officer of the PLFA 
involved. Official mailing addresses are published as an appendix to 
DLA s compilation of systems of records notices.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in DLA Regulation 
5400.21; 32 CFR part 323; or may be obtained from the Privacy Act 
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John 
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Record source categories:
    Information is supplied by security personnel and by individuals 
applying for access to DLA controlled installations, facilities, or 
databases.

Exemptions claimed for the system:
    None.

[FR Doc. 00-17656 Filed 7-12-00; 8:45 am]
BILLING CODE 5001-10-F





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