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[Federal Register: October 13, 2000 (Volume 65, Number 199)]
[Notices]
[Page 60918-60921]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr13oc00-35]
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DEPARTMENT OF DEFENSE
Department of the Army
Privacy Act of 1974; System of Records
AGENCY: Department of the Army, DoD.
ACTION: Notice to alter a system of records.
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SUMMARY: The Department of the Army proposes to alter a system of
records notice in its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This action will be effective on November 13, 2000 unless
comments are received that would result in a contrary determination.
ADDRESSES: Records Management Division, U.S. Army Records Management
and Declassification Agency, ATTN: TAPC-PDD-RP, Stop 5603, Ft. Belvoir,
VA 22060-5603.
FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390
or DSN 656-4390 or Ms. Christie King at (703) 806-3711 or DSN 656-3711.
SUPPLEMENTARY INFORMATION: The Department of the Army notices for
records systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above. The proposed system report, as required by 5
U.S.C. 552a(r) of the Privacy Act was submitted on September 25, 2000,
to the House Committee on Government Reform, the Senate Committee on
Governmental Affairs, and the Office of Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130,
`Federal Agency Responsibilities for Maintaining Records About
Individuals,' dated February 8, 1996, (61 FR 6427, February 20, 1996).
Dated: October 5, 2000.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0640-10b TAPC
System name:
Official Military Personnel Record (November 30, 1998, 63 FR
65761).
[[Page 60919]]
Changes:
* * * * *
System identifier:
Delete entry and replace with `A0600-8-104b TAPC'.
* * * * *
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Add two new paragraphs as follows `To victims and witnesses of a
crime for purposes of providing information, consistent with the
requirements of the Victim and Witness Assistance Program, regarding
the investigation and disposition of an offense.'
To Federal agencies, their contractors and grantees, and to private
organizations, such as the National Academy of Sciences, for the
purposes of conducting personnel and/or health-related research in the
interest of the Federal government and the public. When not considered
mandatory, the names and other identifying data will be eliminated from
records used for such research studies.
* * * * *
A0600-8-104b TAPC
System name:
Official Military Personnel Record.
System location:
U.S. Total Army Personnel Command, 200 Stovall Street, Alexandria,
VA 22332-0400 for active Army officers.
U.S. Army Enlisted Records and Evaluation Center, 8899 East 56th
Street, Fort Benjamin Harrison, IN 46249-5301 for active duty enlisted
personnel.
U.S. Army Reserve Personnel Command, 9700 Page Avenue, St Louis, MO
63132-5200 for reserve personnel.
National Personnel Records Center, National Archives and Records
Administration, 9700 Page Avenue, St Louis, MO 63132-5100, for
discharged or deceased personnel.
An automated index exists at the U.S. Army Reserve Personnel
Command showing physical location of the Official Military Personnel of
retired, separated and files on all service members returned to active
duty.
Categories of individuals covered by the system:
Active duty members of the U.S. Army who are enlisted, appointed,
or commissioned status; members of the U.S. Army who were enlisted,
appointed, or commissioned and were separated by discharge, death, or
other termination of military status.
Categories of records in the system:
Records include enlistment contract; Department of Veterans Affairs
benefit forms; physical evaluation board proceedings; military
occupational specialty data; statement of service; qualification
record; group life insurance election; emergency data; application for
appointment; qualification/evaluation report; oath of office; medical
examination; security questionnaire; application for retired pay;
application for correction of military records; field for active duty;
transfer or discharge report/Certificate of Release or Discharge from
Active Duty; active duty report; voluntary reduction; line of duty and
misconduct determinations; discharge or separation reviews; police
record checks, consent/declaration of parent/guardian; Army Reserve
Officers Training Corps supplemental agreement; award recommendations;
academic reports; casualty report; U.S. field medical card; retirement
points, deferment; preinduction processing and commissioning data;
transcripts of military records; summary sheets review of conscientious
objector; election of options; oath of enlistment; enlistment
extensions; survivor benefit plans; efficiency reports; records of
proceeding, 10 U.S.C. section 815 appellate actions; determinations of
moral eligibility; waiver of disqualifications; temporary disability
record; change of name; statements for enlistment; acknowledgments of
service requirements; retired benefits; application for review by
physical evaluation board and disability board; appointments;
designations; evaluations; birth certificates; photographs; citizenship
statements and status; educational constructive credit transcripts;
flight status board reviews; assignment agreements, limitations/
waivers/election and travel; efficiency appeals; promotion/reduction/
recommendations, approvals/declinations announcements/notifications,
reconsiderations/worksheets elections/letters or memoranda of
notification to deferred officers and promotion passover notifications;
absence without leave and desertion records; FBI reports; Social
Security Administration correspondence; miscellaneous correspondence,
documents, and military orders relating to military service including
information pertaining to dependents, interservice action, in-service
details, determinations, reliefs, component; awards, pay entitlement,
released, transfers, and other military service data.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army; 42 U.S.C. 10606; DoD
Instruction 1030.1, Victim and Witness Assistance; and E.O. 9397 (SSN).
Purpose(s):
These records are created and maintained to manage the member's
Army service effectively; document historically a member's military
service, and safeguard the rights of the member and the Army.
Routine use of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the Department of State to issue passport/visa; to document
persona-non-grata status, attache assignments, and related
administration of personnel assigned and performing duty with the
Department of State.
To the Department of Treasury to issue bonds; to collect and record
income taxes.
To the Department of Justice to file fingerprints to perform
investigative and judicial functions.
To the Department of Agriculture to coordinate matters related to
its advanced education program.
To the Department of Labor to accomplish actions required under
Federal Employees Compensation Act.
To the Department of Health and Human Services to provide services
authorized by medical, health, and related functions authorized by 10
U.S.C. 1074 through 1079.
To the Nuclear Regulatory Commission to accomplish requirements
incident to Nuclear Accident/Incident Control Officer functions.
To the American Red Cross to accomplish coordination and service
functions including blood donor programs and emergency investigative
support and notifications.
To the Civil Aeronautics Board to accomplish flight qualifications,
certification and licensing actions.
To the Federal Aviation Agency to determine rating and
certification (including medical) of in-service aviators.
To the U.S. Postal Service to accomplish postal service
authorization involving postal officers and mail clerk authorizations.
To the Department of Veterans Affairs:
[[Page 60920]]
1. To provide information relating to service, benefits, pensions,
in-service loans, insurance, and appropriate hospital support.
2. To provide information relating to authorized research projects.
To the Bureau of Immigration and Naturalization to comply with
status relating to alien registration, and annual residence/location.
To the Office of the President of the United States of America to
exchange required information relating to White House Fellows, regular
Army promotions, aides, and related support functions staffed by Army
members.
To the Federal Maritime Commission to obtain licenses for military
members accredited as captain, mate, and harbor master for duty as
Transportation Corps warrant officer.
To each of the several states, and U.S. possessions to support
state bonus application; to fulfill income tax requirements appropriate
to the service member's home of record; to record name changes in state
bureaus of vital statistics; and for National Guard affairs.
Civilian educational and training institutions to accomplish
student registration, tuition support, tests, and related requirements
incident to in-service education programs in compliance with 10 U.S.C.
chapters 102 and 103.
To the Social Security Administration to obtain or verify Social
Security Number; to transmit Federal Insurance Compensation Act
deductions made from members' wages.
To the Department of Transportation to coordinate and exchange
necessary information pertaining to inter-service relationships between
U.S. Coast Guard (USCG) and U.S. Army when service members perform duty
with the USCG.
To the Civil authorities for compliance with 10 U.S.C. 814.
To the U.S. Information Agency to investigate applicants for
sensitive positions pursuant to E.O. 10450.
To the Federal Emergency Management Agency to facilitate
participation of Army members in civil defense planning training, and
emergency operations pursuant to the military support of civil defense
as prescribed by DoD Directive 3025.10, Military Support of Civil
Defense, and Army Regulation 500-70, Military Support of Civil Defense.
To the Director of Selective Service System to Report of Non-
registration at Time of Separation Processing, of individuals who
decline to register with Selective Service System. Such report will
contain name of individual, date of birth, Social Security Number, and
mailing address at time of separation.
Other elements of the Federal Government pursuant to their
respective authority and responsibility.
Note: Record of the identity, diagnosis, prognosis, or treatment
of any client/patient, irrespective of whether or when he/she ceases
to be a client/patient, maintained in connection with the
performance of any alcohol or drug abuse prevention and treatment
function conducted, regulated, or directly or indirectly assisted by
any department or agency of the United States, shall, except as
provided therein, be confidential and be disclosed only for the
purposes and under the circumstances expressly authorized in 42
U.S.C. 290dd-2. This statute takes precedence over the Privacy Act
of 1974, in regard to accessibility of such records except to the
individual to whom the record pertains. The DoD `Blanket Routine
Uses' set forth at the beginning of the Army's compilation of
systems of records notices do not apply to these categories of
records.
To victims and witnesses of a crime for purposes of providing
information, consistent with the requirements of the Victim and Witness
Assistance Program, regarding the investigation and disposition of an
offense.
To Federal agencies, their contractors and grantees, and to private
organizations, such as the National Academy of Sciences, for the
purposes of conducting personnel and/or health-related research in the
interest of the Federal government and the public. When not considered
mandatory, the names and other identifying data will be eliminated from
records used for such research studies.
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system, except for those specifically excluded categories of records.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Optical digital imagery, microfiche stored randomly in electro-
mechanical storage/retrieval devices. Files consists of selected data
automated in support of military personnel management purposes on
platters, disc fiche and other computer media.
Retrievability:
Alphabetically by surname; automated data retrievable by name,
Social Security Number or ADP parameter; records of active Army,
Reserve, National Guard, (officer), retired, separated and deceased
persons are retrieved by Social Security Number terminal digit
sequence.
Safeguards:
Records are maintained in areas accessible only to authorized
personnel; automated records are further protected by authorized
password system for access terminals, controlled access to operations
locations, and controlled output distribution.
Retention and disposal:
Microfiche and paper records are permanent; retained in active file
until termination of service, following which they are retired to the
U.S. Army Reserve Personnel Command, 9700 Page Avenue, St. Louis, MO
63132-5200.
System manager(s) and address:
Commander, U.S. Total Army Personnel Command, 200 Stovall Street,
Alexandria, VA 22332-0400.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
following:
Inquiries for records of commissioned or warrant officers
(including members of Reserve Components) serving on active duty should
be sent to the Commander, U.S. Total Army Personnel Command, ATTN:
TAPC-MSR, 200 Stovall Street, Alexandria, VA 22332-0400.
Inquiries for records of enlisted members (including members of
Reserve Components) serving on active duty should be sent to:
Commander, U.S. Army Enlisted Records and Evaluation Center, 8899 East
56th Street, Fort Benjamin Harrison, IN 46249-5301.
Inquiries for records of commissioned officers or warrant officers
in a reserve status not on active duty, or Army enlisted reservists not
on active duty, or members of the National Guard who performed active
duty, or commissioned officers, warrant officers, or enlisted members
in a retired status should be sent to the Commander, U.S. Army Reserve
Personnel Command, 9700 Page Avenue, St. Louis, MO 63132-5200.
Inquiries for records of commissioned officers and warrant officers
who were completely separated from the service after June 30, 1917, or
enlisted members who were completely separated after October 31, 1912,
or for records of deceased Army personnel should be sent to the Chief,
National Personnel Records Command, National Archives and Records
Administration, 9700 Page Avenue, St. Louis, MO 63132-5200.
Individual should provide the full name, Social Security Number,
service identification number, military status, and current address.
[[Page 60921]]
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the following:
Inquiries for records of commissioned or warrant officers
(including members of Reserve Components) serving on active duty should
be sent to the Commander, U.S. Total Army Personnel Command, ATTN:
TAPC-MSR, 200 Stovall Street, Alexandria, VA 22332-0400.
Inquiries for records of enlisted members (including members of
Reserve Components) serving on active duty should be sent to:
Commander, U.S. Army Enlisted Records and Evaluation Center, 8899 East
56th Street, Fort Benjamin Harrison, IN 46249-5301.
Inquiries for records of commissioned officers or warrant officers
in a reserve status not on active duty, or Army enlisted reservists not
on active duty, or members of the National Guard who performed active
duty, or commissioned officers, warrant officers, or enlisted members
in a retired status should be sent to the Commander, U.S. Army Reserve
Personnel Command, 9700 Page Avenue, St. Louis, MO 63132-5200.
Inquiries for records of commissioned officers and warrant officers
who were completely separated from the service after June 30, 1917, or
enlisted members who were completely separated after October 31, 1912,
or for records of deceased Army personnel should be sent to the Chief,
National Personnel Records Center, National Archives and Records
Administration, 9700 Page Avenue, St. Louis, MO 63132-5200.
Individual should provide the full name, Social Security Number,
service identification number, military status, and current address.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
Enlistment, appointment, or commission related forms pertaining to
individual's military status; academic, training, or qualifications
records acquired prior to or during military service; correspondence,
forms, records, documents and other relevant papers in Department of
the Army, other Federal agencies, or state and local governmental
entities; civilian education and training institutions; and members of
the public when information is relevant to the Service Member.
Exemptions claimed for the system:
None.
[FR Doc. 00-26256 Filed 10-12-00; 8:45 am]
BILLING CODE 5001-10-F
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