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The Nitty Gritty of Preparing for an I-9 Audit

by Ann Cun

Did you know ICE sent out another wave of I-9 audit notices to employers late last month?  Are you wondering what to do when your organization receives a Notice of Inspection (NOI) from ICE to inspect your I-9 forms? Don’t wait for the “emergency” of an I-9 audit by ICE to react, plan ahead instead. Take the first step to creating an I-9 compliance strategy today, no matter the size of your organization. (You can only eat an elephant one bite at a time.) Here are a few steps to help you navigate through this process.

The What

The I-9 Compliance Strategy requires thoughtful planning. The strategy should include 1) goals for the organization, 2) an assignment of time and budgetary resources and 3) an executable list of steps that occur before, during and after an I-9 audit (whether the audit has been conducted by an internal expert, an external expert, or the government).

The Who

If Pete Townshend managed I-9 forms, he would probably agree that identifying all key team members in that process is critical to ensuring a successful I-9 compliance strategy. This includes top level executives as well as individuals who manage daily I-9 activities. Each identified individual should contribute in a critical manner.

LawLogix I-9 Org Chart

The Where

When managing I-9 forms, how many worksite locations will your organization have? Will there be one nucleus where the administration provides clear instructions or will each location have its own administrative control in how I-9 compliance is formulated? What makes sense to your organization? Are there remote hiring locations that also need to be considered?

The When

Creating a timeline in which to plan, execute and maintain an I-9 compliance strategy is critical. Will your organization have 2 weeks, 2 months or an entire quarter to plan out the strategy? Creating a firm timeline with deadlines allows an organization to move forward and accomplish more.

The How

Many times, readers want more! If you want more specific guidance on executable tips and plans from legal experts, please register for the I-9 Audit 101: A Three-Part Webinar Series to learn more. This provider has been pre-approved by the HR Certification Institute.

Originally published by LawLogix Group Inc Reprinted by permission

About The Author

Ann Cun is a U.S. based immigration attorney who has helped companies in the technology, science, business, sports, entertainment and arts fields secure complex work visas for their employees. With more than a decade of experience as a paralegal and attorney, Ms. Cun possesses a stellar record of success. Her legal expertise also includes conducting internal I-9 audits for companies and developing I-9 compliant strategies and solutions. She is a graduate of UCLA and UC Hastings School of Law and has been invited to speak by the Bar Association of San Francisco and the American Immigration Lawyers Association on U.S. immigration related topics, as well as other international conferences. Ms. Cun is a contributing author and currently serves as Counsel and Principal Editor for LawLogix Group.

The opinions expressed in this article do not necessarily reflect the opinion of ILW.COM.